10 Ideas How to Become More Productive

“Don’t confuse activity with productivity. Many people are simply busy being busy.” ~ Robin Sharma

As an entrepreneur, you already understand that time literally means money. That means one of the most productive things you can do is to make the best use of your time.

Being productive isn’t working 60+ hours a week or sacrificing your health, relationships, or hobbies just because you have a business. In fact, scientific research shows that if you work more than 40 hours a week, your productivity goes down by 50%.

Remember, more hours doesn’t mean your business will grow.

Here are 10 productivity tips that will get you to achieve more while working less:

1. Do Not Multitask

Contrary to popular belief, multitasking doesn’t save time. Instead, it disrupts your attention and causes you to waste time, experience more stress and make more mistakes.

2. Prioritize Your Most Critical Tasks

Instead of multitasking, focus on the task that moves the needle of your business. Figure out which is the crucial task you must do every day. Then do it every day as the first thing.

3. Focus on What You Do Best

Instead of being known as an all-purpose graphic designer, become known as the graphic designer who specializes in designing packaging for food products. Instead of being known as a general writer, market yourself as a writer for small socially-responsible businesses. Not only does specialization make your business easier to market, but it also makes your workload easier by allowing you to focus on the work you do best.

4. Delegate What Doesn’t Need Your Attention

While you’re figuring out which tasks are the most important for you to do, cross out the tasks you will say NO to. Delegate these tasks to your team and focus on supervising them.

5. Control Your Email Addict

Limit checking emails to 1-2 times a day. It will be even better if you fix the time for checking emails. For instance, check email once at 10 am and then at 4 pm on workdays.

6. Develop a Routine

Routines are sets of actions you perform with a certain frequency, almost automatically, without much effort. They are systems you can create to simplify your life. By developing routines to blog writing, social media posting, sending proposals, etc… you save time and become more productive, which you end up doing really well almost without thinking.

7. Capture Ideas Before they Disappear

Next time your brain creates an idea, write it down in a notebook or on your phone’s notes app. If you’re driving or walking the dog – dictate your ideas to your phone. And when you have fully-baked ideas (those keep waking me up at nights) use a mindmap to quickly catch up as many details as you can remember.

8. Eliminate Distractions

If you can’t completely eliminate emails, phone calls, text messages, social media, “got a minute” meetings, etc… simply designate “distraction time blocks” in your agenda, and on all other times… Disconnect.

9. Schedule Breaks in Your Agenda

By taking time off, or slow time, you give your brain time to be creative and innovative. Scheduling time off or slow thinking time by going for a walk, meditating or taking a power nap would do wonders to your creativity and productivity.

10. Keep Both a ‘To-Do’ And ‘Ta-Da’ Lists

You probably use ‘to-do’ lists to help organize your days. To-do lists have their place and are very beneficial – especially if you create it at night instead of in the morning and avoid adding to your to-do list throughout the day. A ‘Ta-Aa’ list is beneficial because it lets you see your accomplishments and is a fantastic motivational tool. 

Now It’s YOUR Turn

For five minutes… come up with as many ideas as you can… what do YOU do to boost your productivity?

Let's Brainstorm

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Please share your ideas (all of them or just one) in the comment box below… and let’s get WOWing.

Live fully, stay awesome,

Nisandeh Neta

Let's Brainstorm

00:
Days
00:
Hrs
00:
Mins
00
Secs
.000
00:00:00:00

Please share your ideas (all of them or just one) in the comment box below… and let’s get WOWing.

Live fully, stay awesome,

Nisandeh Neta

  1. This list of Nisandeh Neta is great. Hard to ad anything.
    However here are some ideas of mine

    1. Eliminate distraction from ALL your devices.
    Whatsapp on your computer can still make sounds.

    2. If you don’t pick up a sport or musical instrument. It ads a huge amount of energy to be more productive.

    3. Take a little time for yourself before you start your day.

    4. Make the time you spend with your family, friends or loved once about that relationship. This is not only good for your relationship but good for your productivety.

    5. Remind yourself with everything you do:
    Is this bringing me closer to your goals.

    6. If you can’t delegate for any reason, find simple ways to do them. Automate. Or just simplify that part of your business. Just the smallest things can make a huge difference.

    7. If you can’t delegate big things. Delegate smal and easy things. Not having to do a lot of small easy things can make a big difference.

    8. If your are getting stuck for some reason, stop. And do something else.

    9. Make sure you have 1 big notebook for everything and write dates on everypage you write anything in it. In stead of having a million note book for everything. All your thinking and doing are together. You save time and energy finding the right notebook.

    10. Make time slots for everything. For example productiontime in the mornings and meeting time with suppliers and clients in the afternoon.

  2. Go out for a walk in nature to clear my mind. Near to the waterside.
    Feeling the elements to calm down the mind.
    Enjoying taking some time of from work. Especially when you're blocked or overwhelmed/ distracted by ideas, worries, or happyness.

  3. What is important for me for my productivity is that I get enough sleep. So, being in bed on time is essential.
    Furthermore, make sure that I have enough 'quite' days in the week and don't cramp my week full with things to do. The toll will be paid the next week.
    A powernap works great for me. I even wrote a blog on this why it is so important.
    A to-do list works for me very well and striking through is so rewarding. To-do and Ta-da come together.
    Sometimes, an issue can solve itself. I call it creative procrastination.
    I also have to be 'in the mood' for a certain task, especially when writing a blog or something like that. Otherwise, it will take me too much time to do the task. So, even if I have planned to do tasks in a certain order, I may change that during the day as I will be spending less time on the task.

  4. I love the TADA list!

    I created a new morning routine. My life turned upside down last few years, so I don't have my routines anymore. I use an app for that, with a timer. So now I start my day with things like working out, learning Portuguese, reading etc before I start my day. Also finishing my day by preparing for the day after saves me a lot of time.

    But these routines give me happy thoughts and power, which benefits the rest of the working day.

  5. By a Ta-Da list, you mean a list with the things you finished, right? That's a great idea! When I accomplished a task that wasn't on my To-Do list but suddenly became urgent during daytime, I never know what to do with this victory. Adding it to my To-Do list is not an option haha. A TaDa-list is the solution!

    1. Keep blanks in you agenda for unexpected urgent tasks - For me this one works very well, it saves me stress. Sudden extra work will come anyway, so better be prepared.

    2. Use a timer - Mentioned before, but it really is a very powerful tool. 45 min of concentration, 5-10 minutes break.

    3. Eat well - Food is your fuel. Eat healthy to stay concentrated. Definitely don't eat too much. Carbs will make you tired. Sometimes I can focus better when I don't eat. Feeling hungry makes me alert. But this doesn't work all the time. I think there's much more to learn about this subject.

    4. Breath well - Oxygen makes the fuel burn. Did you know in the special forces they learn breathing techniques to increase focus? So, breathing exercises help you stay alert. And when you have a concentration dip, go outside and have some fresh air.

    5. Figure out why you procrastinate - It can be helpful to create insight in the why. Sometimes it's fear that is holding you back. Like @Bina mentioned about a week ago. You can do a different approach, like dividing the monster task into bits.

    6. Do a mix of tasks - Finishing your work is mainly the goal, but sometimes it's better to alternate the different tasks.

    1. Yes, the breathing... I use it often but not on a regular base (and actually I need it). My focus is so much better after some good deep breathes.

  6. I think most of the things that I'm using to make sure I'm productive are mentioned above.
    The ones I'm using the most are #1, #2 & #8

    What I can add is that I make sure that my list of important projects are never more than 3-4 ones.
    Because writing involves a lot of re-writes I make sure that I'm always working each day on one project that is totally new, one project where I need to rewrite and one project where I'm outlining my next idea...

    This way I know that each day I'm moving forward with the most important projects that I have.

    1. About the 3 different writings you mentioned are great. I feel that I need to like write copy for a sales page at once... but it's good to "rewrite" another day (I'm not a writer by the way).

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