Become Super Productive – Q&As

Work Smarter, Not Harder – Part 4

I hope you started working on becoming super productive (and strategic too).

Just in case you didn’t start yet (or you missed it today)… CLICK HERE to do it NOW.

Remember – this week’s assignment is coming up with at least 10 ideas… for a different question in the process – each day.

  • Did you give the process a try?
  • Do you have any question about the process?
  • Did you get stuck anywhere?

This is your opportunity to ask any question related to this week’s implementation assignment – to make sure you get the maximum out of it.

It’s also a golden chance to help someone else – by reading their question in the comments below – and offering them an answer, an idea, an encouragement…

If you have any question regarding this week’s implementation assignment or you need some support – let me know in the comment box below, and I’ll get back to you as soon as I can.

If you can offer an answer or support to anyone – please reply to their comment below.

Work Smarter, Not Harder – Part 4

I hope you started working on becoming super productive (and strategic too).

Just in case you didn’t start yet (or you missed it today)… CLICK HERE to do it NOW.

Remember – this week’s assignment is coming up with at least 10 ideas… for a different question in the process – each day.

  • Did you give the process a try?
  • Do you have any question about the process?
  • Did you get stuck anywhere?

This is your opportunity to ask any question related to this week’s implementation assignment – to make sure you get the maximum out of it.

It’s also a golden chance to help someone else – by reading their question in the comments below – and offering them an answer, an idea, an encouragement…

If you have any question regarding this week’s implementation assignment or you need some support – let me know in the comment box below, and I’ll get back to you as soon as I can.

If you can offer an answer or support to anyone – please reply to their comment below.

I am looking forward to celebrate your progress and results on Friday (I’m curious to hear what solution you’ll come up with).

Until then…

Live fully, stay awesome,

Nisandeh

33 Comments

  1. Day 5

    New:
    1. Group trainig for high gifted adolescent related to school and homework
    2. Training for parents
    3. Make a top 10 list for games traning cognitive functions
    4. Organise a sunday for Po and Vo childeren DONE
    5. Write blogs and post theme on fb
    6. DONE
    7. Make youtube short movies with tips
    8. Plan 1 saturday in a month as a free saturday to do nothing. DONE
    9. Ask for references for my orthopedagoog so she can become knowing for beeing a great
    tester
    10. DONE
    11. Rethink my day start and filling up time to not start thinking, stop doingh stuff that dos
    not bennefit my business.

    Create a linkedin business page and Make a apointement with teh Right meal.
    Both done and that feels good.

    More:
    1. Take time off, planned IN PROGRESSE
    2. Write blogs up front
    3. Ask parrents for reccomondation
    4. Keep google drive up to date and empty pc and laptop every day. IN PROGRESS
    5. Start collecting emails for a mailinglist
    6. Surch for a good Va beside the PA, nope let the PA surch for a good VA once I give her
    instructions on who I surch for
    7. Actualise the clients dossiers
    8. Clean (empty) the extra space in the office and replace all the IQ test.
    9. Plan for a day to sit with 2 collega specialist and go over the IQ test
    10. Make short video's in wicht I explain a surtent game in realation to the CF and EF.

    The 3 tasks I will do more are and ad value to my business
    4. Keep google drive update and clean pc and laptop every day. START NEXT WEEK, PLANNED AND SCHEDULD
    7. Acutalise client dossiers
    3. Ask parents for reccomondation START NEXT WEEK, PLANNED AND SCHEDULD

    Less:
    1. Spending time reading news papers DONE THIS WHOLE WEEK
    2. Spending time on social media, already skipped twitter and Fb from both my mobile DONE
    phones so now stop google it. DONE ALMOST
    3. Checking the mailbox
    4. Beeing less delaying to go to bed DONE
    5. Spent time with the nightsift nurse talking
    6. Stop the procastinatie on tasks I dont like by making theme the first one to do in the
    morning instead of the last one in the evening
    7. Defenitly not planning every day full with activitys for others but plan a 1 our break every day for me.
    8. Cooking and eating under pressuare of time that i have to work again.
    9. Beeing less in service of clients and more of my self so say no to tohers and yes to me.
    10. Beeing less dessatisfied about how my husband contributes to our realationship, he shows the love in his way and I have to stop asking for it to be in my way.

    The 3 tasks I will do less next month are:
    7. Planning 1 our break for me DONE
    8. Beeing less delaying to go to bed DONE
    9. Spending time on reading newspapers DONE

    Stop:
    1. Taking care of others first
    2. Planing my week full and have no me time
    3. Worring about having to react on mail
    4. Delaying what I dont like
    5. Paying for stuf I dont need
    6. Spending lost time on the internet DONE
    7. Investing in relations that dont bennefit my goals to achive
    8. Stop buying stuff I dont realy need
    9. Stop commenting on my husbands way of working in the house
    10. Stop delaying to do some sport even when my knee is still healing from the operation.

    The 1 specific task I implement right now is
    6: Stop spending lost time on the internet and surfing just to get disstracted or use it as procastination DONE

    Next week I will sit down and make a list of all the actions, things I haver to finisch and then make a overview of the NEW/More/Less/Stop items and take them one at the time, a new one togehter with a more one and a less one and a stop one and that I will do every day until the list is gone.
    And then I will stit down and come up with 10 new, more, less, stop issues.

  2. Day 5: My things that I’m going to do NEW, MORE, LESS and STOP, and the planning for the WHEN:
    NEW:
    • Plan a strict learning hour in my calendar.
    • Buying and using software for thinking, structuring and file-management aids.
    • Buying and using an adequate laptop and software for work that does not frustrate.
    MORE:
    • CrossFit.
    • File taxes in time.
    • Invite my kids and friend for dinner and/or lunch and/or other activities.
    LESS:
    • Drink alcohol when not in company.
    • Buying useless stuff and ‘art’.
    • Getting stressed about stuff.
    STOP:
    • Carrying stuff with me that I will 95% not use that ‘day’ / ‘weekend’.
    WHEN the NEW, MORE, LESS and STOP will take place:
    • I’ll put reminders my calendar and on my disk reminding me on the STOP every day, till it become a habit.
    • For the rest I also but reminders and daily tasks in my calendar.

    Celebration will take place this afternoon with a nice picknick at the lake....

  3. Day 4: Tasks that I’m going STOP doing (the star*** the one I will stop from today):
    1. Underestimate activities (so think and plan reasonable or more time).
    2. Eating as a habit (late in the evening).
    3. Wearing cloths too often.
    4. Working more than 200 hours a month.
    5. Driving more than 10 km without spare fuel.
    6. Carrying stuff with me that I will 95% not use that ‘day’ / ‘weekend’. ****
    7. Keeping appointments on a leash for ‘better’ appointments.
    8. Making promises I for sure cannot keep.
    9. Working of a too low hourly rate.
    10. Not calling back when promised.

  4. I want to post MORE Social Media posts but want to spend LESS time. So, I want to do something NEW like making 200 posts for the whole year like you talked about in one of the trainings.

    Question:
    What is the best option to do that free/low cost/high cost in your opinion? I know you use(d) third-party applications for that.

    1. I'm not sure what you mean by third-party applications, Logan...

      But here is how I approach this "mass-production" action (which I used to do A LOT and today I don't do AT ALL):
      1. Find out what works... For that you'll need to experiment with different types of "media" (long post, short post, image, video, audio...), different types of content (tips, quotes, questions, how-to...) or a SUCCESSFUL mix of them.
      2. Create a template... When you make your content similar in design/structure/messaging - you create predictability, familiarity, ease, and expectations...
      3. Create the content... You might be able to outsource some parts (e.g. research quotes), but assuming that you want to build an expert position (at least as part of your purpose) - then you'll probably have to research/create the heart of the content yourself.
      4. Create the actual posts... Either outsource (e.g. Fiverr) or do it yourself (e.g. Canva)
      5. Schedule the posts... Either automate (e.g. Hootsuite, Buffer) or delegate (e.g. a VA) or do it yourself (in advance, or week by week)

      I hope that helps...

      But do yourself a favor...
      Spend most of your time, effort and thinking on step #1.
      I can't tell you how many thousands of pieces of content I created that never saw the light of day, because after posting 10 out of 365 of them, I realized that no one cares (but me)... 🙈

      1. Point 5 is what I meant. But thank for all the points!

        I know point 1 is very important.
        For martial arts schools FB and Instagram seem to work very well besides word of mouth. We meanly need exposure. Just posting photos of students can create quite some likes. Actual reactions is more troublesome to get.

        In our scene posting little video tutorials gives a lot of negative engagement from other schools/teachers. Everyone knows better and they have to share how wrong you are. Or that you aren't qualified to do so in there minds. But I think a have a good plan to break that... So, I'll put it to the test and see if it works and help me grow. Gonna introduce a free program which I already have to integrate in my regular paying group anyway. So, no work lost there.

    2. I'd like to add to the response of Nisandeh that you need to define what "works" in step 1 is ("find out what works"). I've been blogging for years, with reasonable reading engagement, but but with literally zero conversions to just 1 sale. And that is because there was no or no tight connection between the piece of content and the product, or any form of offer behind it. So give it a thought what you're after: popularity on social media (indicated by likes/shares/vies), traffic from there to your website, subscriptions to a lead magnet, actual sales, number of people contacting you, etc.

  5. Something I was wondering. Nisandeh and Vered, how are you participating in the exercises? Do you also learn by doing the exercises yourself, maybe ahead of time? Or is your growth mostly in reading our assignments and following us.

    1. Good question, Max…
      What you get as “exercises” or “assignments” are a structured and systemized version of our life.
      EVERY SINGLE THING we teach and share with you we do (or did) in our business and/or personal life.

  6. In my call with my lovely accountability buddies Manny and Nanda earlier today we discussed how to minimize the amount of activities in my professional life to create more room for realizing my love project: Happy Villages.

    Please advice me Nisandeh if my approach on realizing my love project is the right one or if there is a more efficient manner of doing it. Below you'll find the strategy I've chosen so far:

    My love project and contribution is the HappyVillage which does not yet exist. The plan is that this will eventually become a sustainable business from which the income is generated by selling the concept, blue print and consultancy.

    As I don't want to spend any of the money I raisefor my love project on paying my own salary I need to generate my income in a different manner.
    For this purpose I have created my B&B's as a lifestyle business with the purpose to generate a passive income to cover all my expenses. The referrals and super hosts status will serve me in promoting my love project and raising funds.

    Finally I sell my expertise as an independent working on time and material assignments which brings in working capital for my love project and for the purchase of more B&B's.

    The challenge I have now is that my work as an independant takes up 50 hours a week, leaving little time to developed my love project.

    Looking very much forward to your reaction.

    1. Two questions to ponder:

      1. Why do you need money to realize the Happy Villages?
      Creating a concept and selling it to someone else to implement (or raising funds) shouldn’t cost you money
      I think.

      2. Why do you need to work 50 hours a week, as a consultant?
      Keep your lifestyle costs to minimum and I guess you can go by with €2,000-€2,500 a month.
      I’m sure you can make that money with your AirB&B, or at least with a lot less that 200 hours a month as a consultant…

  7. Another, I notice that my mind likes "MORE" better. The topics I write in "LESS" are easily converted into a MORE, but I would not write them down in the MORE list. Still, to make them work for me in the long run, I need to develop the LESS into a MORE. Does this make sense? (for example stop/ less of going to bed late, is more going to bed early- Still I would not write it down as a MORE, since that does not underline the problem as such...) Any thoughts on that? 😀

    1. That’s exactly the phenomenon I described in the assignment page, Bas.
      We’re addicted to being busy.
      We attach our self-esteem to being busy…
      So, MORE is more “sexy” than LESS.

      IF/WHEN you’re up for the challenge try to come up with doing LESS in every area of your life:
      * Business
      * Finances
      * Health
      * Relationships
      * Personal Growth
      * Contribution
      * Happiness

      The richest person is not the one who HAS the most, but the one who NEEDS the least…

      Think about it.

  8. Hello!

    What is your criteria for the difference between "LESS" and "STOP"?
    And what is a good strategy for both?
    I can see a challenge would work (and worked) for me, but maybe people have good experiences with other tactics.

    1. Let’s say you’re a smoker, Bas…
      Going from 20 cigarettes a day to 5 cigarettes a day is smoking LESS.
      Going from 20 cigarettes a day to never smoke another cigarette is STOP smoking.

      About the strategy…
      Make a decision if you should STOP or do LESS.

      In the case of smoking… most people who want to stop smoking want to… STOP smoking.
      Cutting down your smoking from 20 to 15 a day, then from 15 to 10, then from 10 to 5, then from 5 to 1 a day, then from one a day to one a week, etc… is A strategy… but in my mind - it doesn’t really work…
      Smoking 20 cigarettes a day or one cigarette a week - you’re still a smoker - and your subconscious knows it.

      So… if you just want to watch less TV, then decide that you will watch (for example) 3 hours a week, or two program a week, or whatever… and stand for that.

      But if you think that watching TV doesn’t support you - simply give/sell/get rid of the TV and be done with it.

      I stopped eating meat for 23 years in one minute.
      I stopped drinking coffee, eating sugar, eating processed food, watching TV and other sabotaging habits in one minute. I find it a lot easier to simply STOP, and not slowly cut down - keeping me addicted (all habits are addictions) for a long time…

      But this is just me… I’m sure I’ll be “crucified” for saying it by some people…
      But I only can share what works for me (and have worked for 35-40 years - I became vegetarian at 17 years old).

      And yes… challenges are fantastic for new, more, less and stop.
      Make sure the challenge is for 30 days minimum, 100 days better, and my favorites - 365 days of not “breaking the chain”.

      I start at least 4 x 365-day challenges every year (2022 - walking up the mountains with the dog, every day; meditating every morning; studying Spanish every day, studying/playing chess every day…)

      I hope that helps…

  9. And can you please share your personal most important insights in becoming SUPER PRODUCTIVE?
    I always get a lot of valuable insights and inspiration in reading about the journey that took you where you are now.

    Thanks again!

    1. Oh… great question, Maru… and you so not gonna like my answer…

      But my biggest insight about becoming super productive is that the LESS I DO, the MORE I GAIN.

      One of the most important strategic questions I regularly ask myself and my mentoring students is:
      What would I do If I could only work 2 hours per week?
      Try it and see how easy it is to recognize what’s important and what isn’t so much.

      ⚠️⚠️⚠️WARNING: a little gross “demonstration” ahead…⚠️⚠️⚠️
      I’m sure you recognize it that when you sit on the toilet and you have the whole toilet paper roll by your side… you’re probably very generous with the number of “pages” you use.
      Yet… when you find yourself sitting on the toilet with the toilet paper roll almost empty (one or two “pages” left) - you become very careful with how you use your “resources”.

      And since time is our most precious/expensive resource ever… you better treat it like it’s the last “page” of the toilet paper roll…

      Another good question I regularly ask myself is:
      What if I could only solve problems by removing stuff (not adding)?

      Together - these 2 questions form the basis for me productivity…

      Hope that helps.

      1. WOW , gross indeed 💩😂 but mindblowing… A lesson i will never forget. Thank you for that!

        What is your "secret weapon" to DO LESS? Is it delegation?

        In other words, how do you you get all the work done in the less amount of time?

        I really want to follow you and do less with everything I've got but I just don't see how (yet).

        1. From the 4 quadrants… NEW, MORE, LESS and STOP - my favorite one is STOP.
          You can delegate, automate or delete.
          My favorite one is DELETE.
          Most of the things we think we need… we don’t.

          Simply put it to the test…

          Make a list of things that take a lot of your time, and decide for a week not to do them (not all at once, just one at a time) and see what happens…

          I was amazed that when I stopped posting a very popular weekly Facebook post I did for years…
          A week later, a month later, even a year later - the sun kept coming up EVERY morning, the seasons kept changing, people still talked to me, our training kept selling, all was well and I saved myself one to two hours EVERY week - that’s 50-100 hours a year…

          It works exactly the same for LESS…
          But, like I mentioned to Bas below… most people use LESS when they could benefit more with simply STOP.

          1. Thank you Nisandeh, this is a very practical approach in how to start applying the Productivity Matrix.

            Starting a business from scratch requires that I do many of the tasks that I would rather delegate. But your doing LESS Approach helps me to stay critical and design the business with delegation, automation and deletion on top of my mind.

          2. Funny. Had a similar lesson i don't dare to talk about but that reshaped my thinking as a 5 year old.

            At my grandparent's, I was allowed 3 sheets, and I needed to take them off the role before using the toilet. I asked them why, and they gave a similar answer for the number. And said that by taking them upfront, there is no renegotiating afterwards. You have what you have, and become resourceful. Litteraly 😀

            I still often think about it. When I just tanked the car. Put soap in the dish wash water. So many things where we use more because there is more. Take dreft dishwasher. It is as in the ads: 1 drop is enough often. But we squeeze.... many drops.

            I never thought about time, money annoyance that way. But it is true there as well. I accidently did an experiment this week. I have a new job student, and had no time to explain how to change a standard text to a specific case. We could not talk. So I wrote what to write on a remarkable as usual, but I also wrote: look it up. Try. Redo calculations like exemple. Best effort, just give it a go.

            Took me 15' versus the normal 2 hrs plus 1 hr explaining. I need to go over what she did, but the bits she send already, were nearly perfect. I did have to drive to the location to see it, but apart from that, thanks to automation and thanks to only three sheets of time, i will do a 2 day job in 15' + 3hrs drive there+ 1 hr max of content checks.

            Next step coming up soon, is to delegate the visit to the client. That 2hrs a case mark is very close. The zero to 0.5 hrs mark well within reach by end of summer.

            What else is a 3 sheets allowed waster of time, money, happiness, flow? Will think about that today!

          3. Took me 15' versus the normal 2 hrs plus 1 hr explaining. I need to go over what she did, but the bits she send already, were nearly perfect. I did have to drive to the location to see it, but apart from that, thanks to automation and thanks to only three sheets of time, i will do a 2 day job in 15' + 3hrs drive there+ 1 hr max of content checks.

            This is an amazing results, thank you for sharing.

            And so cool to read about your grandparents’ lesson and how you took it to other areas of your life.

      2. This is also very helping!

        I guess most of the time the truth is in the contradiction.
        I am writing these 2 questions down and hang them up right now...:D

        Thanks Maru- your questions the last weeks helped me a lot! (as for the answers...:D)

      3. What a great question Maru! And the anwer of you Nisandeh... I get the image ;-).

        If I had less hours to work I will more be with my loved ones and do nice and lovely things.
        And now I am thinking if I can do less or sell less.... this is a hard one for me... But maybe when I focus on only the few things in my business that works.. I will get more money and more free time.. I believe. But cutting things ... is a hard one.

        Thanks for sharing this with us.

        Something to think about.

  10. Hi Nisandeh,

    It is the first time I use the Productivity Matrix and even if it has made me very aware of the things I need to start, do more, do less and stop, I am quite struggling to actually implement all these things (together with the tasks from previous weeks).

    As you said, bad habits die hard and I wonder what are effective ways to kill them.

    Hereunder I made a list of possible actions that may help me implement all things learned, can you please provide your feedback?

    1. Buy an agenda (special for WOMB program) and write down all the commitments per day and per week
    2. Make a selection of the tasks that will help me to get where I want to be with the fastest and do them FIRST (prioritize)
    3. Avoid the trap of wanting to overachieve and schedule maximum 3 priority tasks per day (DO THEM)
    4. Set everyday clear goals for the day and "eat my frogs"
    5. Plan my work week and put it in the agenda
    6. Set reminders on my phone
    7. Set the alarm to finish the activities in order to prevent spending unecessary extra time on them
    8. Create my personalized productivity work system, a system that works for me, knowing me ^_^
    9. Create my own "Gamification" system, where I put myself some "levels" (specific goals with deadlines) to acomplish and celebrate the completion of these milestones
    10. As my accountability bodies to hold me accountable and bring me back on track if I deviate

    Thanks in advance for your reply,

    1. Hai Maru,
      May be this helps also to keep focus and speed:
      Plan a date for the first event and start communicating about that.
      Kindest regards Stance.

      1. Hi Stance,
        Thank you so much for your advice! Indeed I realize that my communication often stops after announcing the event. I just need to ensure consistency.

    2. All those ideas in your list are great, Maru…

      The advantage of using the Productivity Matrix is that it limits your ‘TO-DO’ actions to the most important ones (1-2 NEW things + 3 MORE) and make sure you grow your NOT-TO-DO list (3 LESS + 1 STOP).

      The whole idea of this first block of the program - Work Smarter Not Harder - is to free up some of your “busy” time, so in the next weeks you can use the “free” time to take more actions in working ON your business without adding to your workload.

      Look at your time as a bank account…
      If you want to “withdraw” 2 hours a week - so you can do a new/more action, then you first need to “deposit” 2 hours a week.

      For example… if normally you spend 1 hour a day on social media, and from now on you put it on your LESS list, so you only spend 1 hour on social media every other day … now you just “deposited” 3-4 hours every week into your time bank account.

      Only now you can start something new, or spend more time on higher ROI activities for 3-4 hours a week.

      But you can do it also differently…

      Maybe one of your NEW actions is to delegate cleaning your house to a cleaner.
      Assuming that it saves you 3-4 hours every week - you just “deposited” these hours in your time bank account.

      I hope this mindset helps you understand and take small, incremental, daily steps to “deposit” time you used to “waste” and “withdraw” time for better, higher ROI activities.

    3. Hi,
      I made a list of ideas. Then took all ideas worth trying. Wrote them down as: why, who, when, how, 1 step to implement. Then I did the first step, often delegation, looking something up, register for something or put it in my agenda. Done. The rest will unfold, and the monthly ceo session I have with myself includes going over the lust to check progress and think about if I want to continue and why. Recommit. First new step. Etc.

      No priorities. It is important, or a stop activity before I even started it 😀

      Evening prep is a quick thought: where did I get today, what is obligation tomorrow, where do I want to get? My goal is limited to 2 year goals: learn to work with a team and more me in the company. No need for more day goals. 2 focus points, done.
      I don't plan weeks, it never works out. I make a plan for a month, and then forget about it. Only the first steps are in my agenda. Somehow work gets done. No fun before done. Most people I know find it ok to end the day with unfinished tasks. I don't. Kill the open loops, that is the daily goal between 4 and 7 pm.
      Hiring people is my top productivity shortcut. If I don't show up, they don't work. Brilliant.

      1. Haha .. going over the LIST... and lust... yes, that as well.

        Does it need to be done? Do i need to do it? Is there a faster or easier version? What if I did not do it anyway today? -- 4 questions i start the day with when looking at my to do list. Been doing a lot of evaporating of tasks. It's a mindset to me...

        I see people writing brilliant lists, then picking the least relevent stuff for moving the needle. Daring to take the hard decision is productive, easing out isn't.

        I try really really hard not to have less and more quadrants. Less = stop (delegate, evaporate, automate). MORE calls for thinking: why is this on the list anyway?

        It is interesting to see what never gets on your list: habits and routines.
        DO MORE needs to be a routine imo, not 'do more' as such.
        Routines that are not supportive, must become a full stop (i question them once a year on average in a themed vision week).

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