Last week we started training your brain’s creative muscles using the Idea Generator.
This week we’re going to use this powerful tool for an important strategy that is the next step in working smarter, not harder.
Each day this week – we’re going to break down this strategy into 10-15-minute Idea Generator brainstorms.
While using the Idea Generator you need to make sure your brain “sweats”.
In one “sitting” you should come up with at least 10 ideas. If 10 ideas popup easily – come up with at least 5 more ideas after you think you can’t come up with more ideas.
From now on – you have this powerful tool in your tool box – and you should use it to:
- Train your problem-solving and creativity muscles
I use this tool almost daily to keep my brain sharp and flexible.
Simply ask a question/problem and take 10 minutes to come up as many ideas/answers/solutions as you can.
When you run out of questions, use the question “What questions/problems should I work on in the next days?”. Set your timer for 10 minutes, and get to work… - Solve any WHAT TO DO, ONE-STEP problem
Anytime you need an answer or a solution to a non-complex question or problem, instead of looking for one answer/solution, clearly state the issue, set you timer to 10 minutes, and come up with at least 10 possible ideas.
E.g. ideas for blog posts, money-saving ideas, ideas for new success habits… - Solve HOW TO DO, ONE-STEP problems
Anytime you’re struggling with a more complex challenge, problem, obstacle or setback in business or life, clearly state the issue, set you timer to 10 minutes, and come up with at least 10 possible solutions.
Then, repeat the exact same process with the same issue 5 days in a row (like you did last week with your current business struggle).
E.g. HOW to WOW your clients, HOW to manage your time better… - Solve WHY-WHAT-HOW, MULTI-STEP problems
Anytime you’re trying to answer a strategic question or solve a strategic problem, use this multi-step approach.
Break the question/problem into several sequential questions/problems (using WHY, WHAT, HOW and similar questions to help) and solve them one at a time…
Work Smarter, Not Harder – Part 2
A quick reminder: Master Entrepreneurs are those that go from where they are now to where they want to be in the minimum amount of steps. That’s what it means to work smarter.
When you get there – doing business becomes easier, life is more flowing, you get results faster…
The second habit you must “install” to become a Master Entrepreneur is Using OPT and OPE.
- OPT stands for Other People’s Time
- OPE stands for Other People’s Expertise
Another way to describe OPT + OPE is called… Delegation.
Delegation basics
Thinking of delegation might make you nervous, especially if you’re used to doing things on your own, having complete control and considering perfection the ultimate goal… But you can’t be a team of one forever.
By delegating some of your tasks and responsibilities to someone you trust, you’ll be able to spend more time on the things that require your core expertise and build a more sustainable business.
Throughout the program we’re going to use the MG-SPI system for success
- M for MINDSET
To be successful in anything you do – you need to have the “right” mindset; - G for GOAL
If you don’t know where you’re going, you have very little chances to get there; - S for STRATEGY
If the goal is your destination, then the strategy is the vehicle to get you there; - P for PLAN
This is your roadmap – how are you going to “drive” your “vehicle” in order to get to your destination; - I for Implementation
You can have the most supporting mindset, the clearest goal, the best strategy in the world and a perfect plan… But without actually taking action – following the plan – you will NOT achieve your desired success.
Let’s start with your MINDSET…
Thinking of delegation might make you nervous, especially if you believe that:
- “I’m the only person who can do this” – if this is right – then that’s your core skill/quality and you should keep doing it – BUT… not more than 2 or 3 tasks in your business should be in that category…
- “It’s easier and faster to do the task myself” – it’s probably true at the beginning – but when you change your mindset to “I can teach someone to do this” you release your need for control – and your business can fly;
- “They might not do it right” – it’s probably true, but this is your perfectionism talking. Change your mindset to “Different isn’t wrong and done is better than perfect” and you’ll be amazed of the results;
- “What if I delegate and it fails” – it can happen… it will probably happen… but you shouldn’t let your fear of failure stops you from growing your business – remember that “There is no failure. You either succeed or you learn“… and that applies also to those you delegate to;
- “I tried it before and it didn’t work – don’t let your past bad experiences kill your chances for a better future… Remember – “Your past does NOT equal your future“… Try again, start small, and follow these 10 ideas how to delegate.
- “I can’t afford it” – in this case you probably want to change your mindset to, “I can’t afford NOT to delegate…” (think about it).
Set your GOAL for this week…
Here’s a great goal for you:
I am going to become great at delegating.
How’s that for a 5-day challenge?
Choose the STRATEGY you will use…
If you are doing everything yourself – then this week will be about taking the first step in delegating… If you’re already delegating regularly – then this week you will learn to delegate strategically.
And again, we’re going to use… the Idea Generator
Remember – your brain is an answering machine… so let’s give it a great question each day of the week:
- Day 1 – WHY delegate
Come up with as many purposes for delegating in your business (e.g. save time, increase focus, decrease frustration, decrease mistakes…)
Remember… when you run out of reasons/purposes – you need to come up with at least 5 more.
Write them ALL down in the comment box below.
Then choose the most important 2-3 reasons. Write them down. - Day 2 – WHAT to delegate
Read the most important 2-3 purposes you chose yesterday and come up with a list of all the tasks and responsibilities that you could delegate to achieve those most important purposes.
Make sure you keep going for 5 more when you run out of ideas.
Write them ALL down in the comment box.
Then choose ONE task/responsibility you’re going to delegate and write it down. - Day 3 – WHO to delegate to
Remind yourself of the task/responsibility you’re going to delegate and come up with a list of people/companies (names or professions) that you could delegate to.
Make sure you include in the list both free and paid options, both low cost and more expensive.
Write them ALL down in the comment box.
Then pick your best person/company for your current situation and write it down. - Day 4 – HOW to delegate
Remind yourself who are you going to delegate to, what are you going to delegate to them, and why… and then come up with a list of ideas HOW are you going to make sure that the delegation will be a success (goals, expectations, training, briefing, reporting, feedback…)
Write them ALL down in the comment box. - Day 5 – putting it all together
For the Friday Celebration post a clear, concise plan – WHY are you going to delegate, WHAT task, to WHO, HOW you’re going to make sure it’s a success, and WHEN are you going to start…
PLAN your actions in your agenda…
Your next step is to actually plan this process in your agenda.
Plan to invest 10-15 minutes EVERY DAY in the coming 5 days to follow the process above.
Now it’s time to IMPLEMENT…
Take 10 minutes, right now, and…
- Day 1 – come up with at least 10 ideas WHY to delegate and choose the 2-3 most important ones;
- Day 2 – come up with at least 10 ideas WHAT to delegate and choose the ONE task/responsibility you’re going to delegate;
- Day 3 – come up with at least 10 ideas WHO to delegate to and choose the person/company you’re going to delegate to;
- Day 4 – come up with at least 10 ideas HOW to delegate
- Day 5 – put it all together WHY, WHAT, WHO, HOW, WHEN…
As soon as you have them… write them down in the comment box.
My commitment to you…
- I’m looking forward to read your process and ideas below;
- I will be there for you on Wednesday to support you with any question, challenge or setback you encounter;
- I’m looking forward to celebrate your progress and results on Friday (I’m curious to hear what you’ll come up with).
Live fully, stay awesome,
Nisandeh
90 comments
Ideas WHAT to delegate:
1. Cleaning
2. Administration
3. Managing mails and responding to mails
4. Post social media posts from my content
5. Finding matching photo’s with my texts
6. Develop content ideas together
7. Customer service
8. SEO
9. Mail campaigns
10. Creating social media ads
90 comments
Ideas WHY to delegate
1. To be more effective
2. Save time that I can spend om my unique abilities/talents
3. Save money, because time is money
4. Create synergy of several minds working together
5. Increase growth, both of my business and personally
6. Create jobs for others
7. I can reach more people with my expertise
8. Be more focused on my expertise
9. Other people have better skills in some areas (OPK)
10. I can Delegate what I do not like to do
11. I can Delegate what I am not good at
12. Other people do it better and/or quicker
My top 3:
1. Increase growth, both of my business and personally
2. Save time that I can spend om my unique abilities/talents
3. Have a bigger impact with my work
106 comments
Day 5– put it all together WHY, WHAT, WHO, HOW, WHEN…
WHY: Other people can do it better
WHAT: Renovating the house
WHO: This week hired a painter, now looking for other people
HOW: Just called him, he worked for me before
WHEN: Will be starting in august
106 comments
Day 4;– come up with at least 10 ideas HOW to delegate
1.Werkspot.nl
2.Fiverrr
3.Ask for recommendations
4.Offertevergelijker websites
5.Hire a VA then delegate the HOW
6. Barter (not my preference because of time)
7.
8.
9.
10.
106 comments
Day 3– come up with at least 10 ideas WHO to delegate to and choose the person/company you’re going to delegate to;
1. Bookkeeping - Already delegated Bookkeeper
2. Facebook Ads - Already delegated Agency
3. Facebook Comments - Already delegated Virtual Assistant
4. Insta post - Already delegated Virtual Assistant
5. SEO for website -
6. Cleaning home for more free time - Already delegated
7. Gardening for more free time - Already delegated gardener
8. Groceries delivery - Picknick and AH
9. Renovating the house - This week hired a painter, now looking for other people
10. Desk research - via Fiverr
Delegated this week: 9
106 comments
Day 2/5;– come up with at least 10 ideas WHAT to and choose the ONE task/responsibility you’re going to delegate;
1. Bookkeeping
2. Facebook Ads
3. Facebook Comments
4. Insta postindustrieel
5. SEO for website
6. Cleaning home for more free time
7. Gardening for more free time
8. Groceries delivery
9. Renovating the house
10. Desk research
Going to delegate this week: 9
106 comments
Day 1/5 – come up with at least 10 ideas WHY to delegate and choose the 2-3 most important ones;
1. Save time (OPT)
2. Use other peoples knowledge (OPK)
3. Use other peoples skills
4. Save money, others can do it cheaper (eg. Fiverrr)
5. Different view/angle, more creativity
6. I can focus on most important things in business
7. Saves me headspace
8. Other people can do it better
9. Other people can do it quicker
10. Less workload for me
183 comments
Waarom Delegeren
1. Tijd besparen
2. Focus vergroten
3. Frustratie verminderen
4. Fouten verminderen
5. Ik kan dan meer doen waar ik goed in ben.
6. Iedereen in zijn haar kwaliteit
7. Groter bereik dan ik alleen iets doen
8. Rust creëren
9. Wel zelf maar niet alleen
10. Meer kansen
Belangrijkste 3
1. Tijd besparen
2. Focus vergroten
3. Frustratie verminderen
12 comments
Why delegate?
I'm the bottleneck
Since I fell in mid June I can't do many things
I dont like doing some things
I don't do some things as well or as fast as others
I need to focus on what I am good at
I need to focus on what brings money
I need to get to money earning jobs .uch faster
I need to feel that I'm doing things that matter to me and others
Its good to give others a job they can do well.
What to delegate?
. Cleaning
. Gardening
. Dog nail trimming
. B&b breakfast (or fridge and toaster in room)
. Painting
. Website
. Administration
. Social media growth
Who to delegate to?
. Painting to vikki
. Garden to youth
. Website to cato?
. Cleaning partly to Graham. Partly to ???
. Moving furniture to youth
. Administration of Chiswick to Graham
When?
. Gardeners now
. Dog trimmer now
. Painter now
. Find website developer next week
. Social media at end if summer
123 comments
LOVE your commitment for the process Clair and willing to catch up with last week and going into full on Implementation!
Well done!!! and feel better...
Looking forward to read your steps on this week's assignment.
189 comments
WEEK 2 - DAY 5 - Putting it all together
WHY Delegate?
- Important part of the road to financial freedom
- Creates time to breathe and stay in touch with the moment
- Allows me to grow as a leader and as a person
WHAT to delegate?
* Book-keeping (done)
* Core business
WHO to delegate to?
* Freelancers OR outsourcing company abroad (Vietnam, Ukraine or Argentina)
HOW to delegate?
* Clear definition regarding expected results, throughput times, tracking progress, feedback loop, compensation, retrospection, celebration
* Train developers to work with my systems
* Protect my systems, make sure insurance is in place, if applicable
* Make sure there's a continuous stream of well described tasks to pick up
WHEN to delegate?
* Mid 2023
Steps towards this moment:
* Check-up with my contacts in Vietnam, Argentina and new contacts in Ukraine to get a picture of most attractive companies to outsource to (2022)
* Check the costs of hiring junior/medior front-end developers in NL (2022)
* Build my systems, component library, bigger portfolio of work (2022)
* Switch company name to Frontend Factory (2022)
* Create website (2023)
* Start blog (2023)
BONUS, Regarding the delegation for home tasks:
What? Cleaning the house, doing the laundry
Who? Check with neighbours, check helpling
How? Clear expectations, agreements on how to enter the house, sign contract, define compensation
When? After my holiday (mid july)
129 comments
Week 2 - 5 of 5
Why
I can focus better on growing my business by using other people's time (OPT) or other people's expertise (OPE): by delegating.
What
The most important task to be delegated is to answer emails, make appointments and carry out other administrative matters. For this I am going to hire a VA (OPE).
I will also work out the other tasks to be delegated in the coming months. I am very inspired and also a little nervous about developing my own A-team.
Who
I have previously worked with Amanda Egger (VA) / Assistanz. I was impressed by her efficiency and speed of work.
How
When Amanda wants to work with me, I take the time for her to explain what I want and how I want it. I also tell her my vision.
When
I approach her Monday morning July 4, 2022.
576 comments
Day 5 WHY, WHAT, WHO, HOW, WHEN…
Day 5
WHY, WHAT, WHO, HOW, WHEN…
WHY: to grow and expand, to systemize and be consistent, and to create passive income.
WHAT: First thing: Sales. Next thing: trainings.
WHO: Sales: Niels.
HOW: To make a clear plan for both warm and cold contacting.
576 comments
Day 4- HOW to delegate?
I talked with a student to have him do the sales calls for me. This will be my first step.
There are different parts in this delegation.
1: practicalities such as how to pay him. I will let him work for me on a part of the profit. Meaning, if he sells a book package of 40 books (x25 = 1000 euro) he gets for instance 20% of the turnover 200 euro.
I will need to think how to pay him- after the company paid would be good but that’s quite late… hmm
He might want also an hourly rate but then a low one (we’ll see). I want him to work on a part of the turnover to feel the responsibility and make sure he feels that it delivers him something extra when he does well.
2: HOW to delegate – content wise?
• I need to think of who I will let him contact. My contacts? Cold contacts?
• Create call scripts – test them
• Train him in communication styles and in listening (he’s already good)
• For warm:
o Make a VERY clear I.O.
o invite the people I interviewed for the book launch
• For cold:
o Make a list of interesting clients
o Create messages for LinkedIn for cold
o Create a free giveaway for the messages
o Create a strategy for LinkedIn
• Create feedback structure
• Create document for results
• Decide on proper KPIs
• Let HIM come up with the plan (He knows exactly how to do it)
181 comments
Day 5
I put together all the pieces and I am really looking for someone to help me run my webshops. So far no luck but I will keep on trying. I am glad I was able to take care about the phone (I have a great phonecare service). I also have the best bookkeeper, really pleased with her. There is someone helping me with Google ads. So all in all I have delegated a few tasks. However, for the biggest task, I have the most problems finding someone. It is the biggest challenge but I will succeed. I have to in order to be able to grow.
1 comment
Day 5: it happens this Sunday: the administration to book bills etcetera am I going to give to my wife. She likes it, she says, and for me it is really something that makes me happy to look for it!
276 comments
Why?
- to increase the quality of my products
- so I can focus on my added
- to have more time for me, the baby and my wife
What to delegate?
- bookkeeping
- support with photos and texts
Who to delegate to?
- Martine for bookkeeping.
- I have 2 photographers in mind already
- Marcel is sending me a list of possible text writers and photographers in his network.
How to delegate?
Bookkeeping:
-I reached out and got some homework. Do the home work.
-agree together which parts to delegate to Martine
- have her do the btw aangifte as a start.
-when that works. Look forward to the rest of the year together and get help on income tax.
Photos and texts:
-write down very clear instructions on what the photographers and writers should deliver.
-talk the offer through with them.
-do a test run for one of my own sites
-agree on a feedback system
- start offering to clients
-get feedback and see where to improve
178 comments
Dag 5 - alles bij elkaar zetten voor de vrijdagviering post
Waarom delegeren?
* energieke opgeruimde schone thuisbasis voor ons leven en al onze activiteiten;
* tijd en energie genereren om te besteden aan hogere doelen (eigen bedrijf, vrije tijd enz.);
Welke taak?
* duurzaam goed lopend huishouden;
Aan wie?
* Frans en Jeroen (waardoor er eenderde overblijft voor mij);
Hoe wordt het een succes?
* gezamenlijk ons realiseren wat we ermee winnen;
* bespreken wat de kernpunten zijn waardoor het een succes wordt, daar consensus over hebben;
* elke week op een vast moment even op een gezellige én constructieve manier pas op de plaats maken: zijn we content, zo ja waarom, verbeterpuntjes, waarom, hoe op te lossen?
* ons succes vieren;
* hoe? onder andere door familiefeestjes te organiseren, daar worden we alledrie gelukkig van en meer mensen met ons;
Wanneer beginnen?
aanstaande zondag, dat ga ik dadelijk delen met de mannen.
376 comments
Day 5 – putting it all together - a concise plan
WHY - More time for growing my business, crativity and fun
WHAT - Everything which has nothing to do with my core business
WHO - Different companies, ZZP-ers such as C.Luttikhuis Tekst, Afavorite, DROS, Liederholt Hovenier and there is more to come
HOW - I have a very specific plan of approach described in the comment of Day 4 HOW.
WHEN - Implementation has already started and is ongoing. Completion date for the tasks mentioned is July 14th.
120 comments
Day 5 – putting it all together
WHY - More time for core business
WHAT - Assistance during training
WHO - Students
HOW - By giving out certificates for different levels, so progress is rewarded.
WHEN - Next season (September)
I already have assistant instructors (more than I actually need) so I have more free hands during training. At this moment I don’t give out certificates but young students love any kind of certificates. So, in conjunction with the belt system, I’m going to introduce different instructor levels with certificates. This way I hope to keep them engaged for the long run.
181 comments
Day 5 – putting it all together
For the Friday Celebration post a clear, concise plan – WHY are you going to delegate, WHAT task, to WHO, HOW you’re going to make sure it’s a success, and WHEN are you going to start…
1. What did you get out of this week’s assignment?
There is more to delegate then I thougt there would be and therefor if I delegate stuff that cost me time or frustrates me I will be a better coach for my clients, partner , friend for my friends because of the overall good feeling it will give me.
2. What is the delegation plan (WHY, WHAT, WHO, HOW and WHEN) you commit to implement?
I answered this today in a separate Comment just before this one. I have very clear actions for next week to ask 3 people to help me out with videoshooting, remake website, and take pictures needed for my website and social media. Actions are in my agenda.
3. What did you learn from doing this week’s process?
Getting out of bed early and do my committed actions is helpfull and gives me time, positive energy and structure for the day. Being in action and getting results is great! I stop victimizing myself. I grow in taking actions and stop thinking to much.
4. How are you going to celebrate your completion of the second WOMB week?
Thank my family for supporting me with flowers and a nice baked apple pie.
123 comments
This is so AWESOME Alma!
It's really inspiring to read all your insights and actions.
It's refreshing to see how your celebration includes others in it, however, I'm wondering what can you do that would give YOU a REWARD for all your hard work?
329 comments
WOMB WEEK 2, JULY 1st, DAY 5/5
STRATEGIC DELEGATION: WHY, WHAT, WHO, HOW, WHEN
WHY?
I commit to delegate strategically to:
- make my vision come truth
- build a sustainable and self-sufficient business (abundant fruit tree) that constitutes a great system of systems
- make the “impossible” possible and have a worldwide positive impact in the lives of many babies, parents and families.
WHAT?
As I see it now (please correct me if I am wrong), the most important strategic delegation in building THE BABY HOTEL, is the training of sleeping coaches. Off course I first need to learn everything about the business before I can delegate.
However I commit to become an expert in both tactic and strategic delegation by starting with Tactic delegation FIRST (for example blog creation) and grow my skills from there.
To WHO?
My first strategic delegation will be to my former sleeping coach Trudy. I have a deep respect for her as a person and as a professional. Then I will delegate this training to the most brilliant trainees who will become trainers of coaches.
Further I will delegate to mothers, motivated volunteers, fiverr, barters and further paid and non paid providers.
HOW?
I will delegate to Trudy by Co-Creating the training system and let her shine. My vision is that THE BABY HOTEL will become a platform where we can build a legacy and transform the world.
This means that I will mostly delegate by providing people with a vision, a purpose and a sense of belonging to something greater than themselves, something that money can not buy.
WHEN?
The long term strategic delegation requires time but hereunder I commit to the following deadlines:
- Meeting with Trudy (July 5)
- Requesting funding from Municipality of Amsterdam (July 7)
- Creation of blog platform (July 22)
- Publishing of first blog (July 29)
- First webinar (September 2022)
- First sleep coaching workshops (October 2022)
- First training of coaches (July 2023)
- First sleep coaching trajects (August/ September 2022)
- First coaching nights at a hotel (December 2023)
- First BABY HOTEL (December 2025)
Once again my infinite thanks to Nisandeh and Vered for this amazing week! I have learned SO MUCH, you guys are simply wonderful. I don’t have the words to express my gratitude for what you are doing ❤️
329 comments
Just want to know the link of this post 🤗
189 comments
What an awesome first step, Maru! Great to see the list of detailed deadlines.
329 comments
Thank you so much Rens! 🙏 😃
146 comments
Putting it al together
I want to delegate the writing and publishing of social media content to an intern because in a way they have better knowledge about this line of work than me. And besides that there can be more stuff done when working together.
It will mainly be writing posts and blogs and posting them on our social media platforms. And further more the intern can give us advise about the social media strategy and help us with setting up vlogs and online training.
Success will be there when we create the boudaries for succes and give enough space for creativity and experimentation.
In two weeks we will start to make a description and profile fort he assignment. After the summer holiday we wil recruite the intern.
183 comments
Waarom niet nu al voor eindige van de school en met de startvan het nieuwe schooljaar. Het s goed dat de scholen het a weten wat je zoekt en nodig hebt
146 comments
HOW to delegate
Write and publish social media posts and keep track about the popular topics on social media.
I want to delegate this to an intern because in a way they have better knowledge about this line of work than me. And besides that there can be more stuff done when working together.
How are we gone do that:
1. Make a clear list of tasks that will be done by the intern
2. We will create a profile fort he assignment
3. Search for the intern by posts on LinkedIn an approach our network with our question
4. Speak to suitable candidates and hire the best
5. Together develop a social media strategy
6. Create a definition of done
7. Define moments for retrospective/feedback loop
8. Deliver topics and outlines for posts and blogs
9. Decide on wich media platforms we want to be visible
10. Give the intern room for creativity and experimentation
11. Celebrate our successes
183 comments
Mooie stappen.
268 comments
I delegate because I can not and will not do it all by myself.
I am not good in everything and I am too expensive to do it all.
I can delegate a few things to start with responding on comments and chats in my Facebook page.
I will ask my VA to do this to because I already pay her for planning and posting on Facebook.
And I will do that when the first time I meet her in July.
268 comments
How to delegate
1. Hire a VA
2. Hire a blogger or social media expert
3. Hire a accountant
4. Search for a stagiair
5. Put a vacature online for help in a specific topic
6. Ask for help
7. Use Asana, boards etc
8. Mindset - know, feel and believe that I dont have to do it all by myself
9. Talk with other enterpreneurs how they delegate to come up with new ideas
10. Just dont do it anymore and say to the person who you delegate to that he or she is better in it
108 comments
celebrate:
what task: re-organizing my blogposts
why: lots of content to re-use
who: marloes
how: organize them in categories
when: next week
total time involved: 1-4 weeks
I'm happy with this assignment. It 'forces' me to think about it, to make a decision, dare to ask some-one, and delegate it.
I understand I can do this with lots of tasks.
Happy me.
108 comments
how to delegate?
1. make it small
2. share my dropboxfolder
3. outline
4. make a planning
5. google docs
6. rubriceer
7.
who: Marloes
412 comments
WEEK 2, DAY 5 – Putting it all together
PLAN 1
WHY: I will achieve my goals faster.
WHAT: The one thing I really need to delegate is sales.
WHO: Talking to my buddies made clear that there are a few steps I need to take first. After that, there is a part of the sales proces I can delegate: others can get me at the table with decision makers. I fact I will ask my buddies to introduce me to HR managers within organizations.
HOW & WHEN: this is the actual plan:
1. watch the video 'Irresistible offer' - DONE
2. apply the method in this video to my company - TODAY
3. make a slide deck based on that in PowerPoint - THIS WEEKEND
4. share this slide deck with my buddies - NEXT TUESDAY
5. receive and process their feedback on it - COMING WEEK
6. align the content on my website - JULY
7. align the content on my LinkedIn profile - JULY
8. select orgnizations I would like to have as clients - AUGUST
9. ask my buddies to introduce me to key people in HR at organizations where millennials work - AUGUST
10. prepare myself well by delving into the specific organizational needs where these officers work - SEPTEMBER
11. call these people to make an appointment - SEPTEMBER / OCTOBER 2022
12. present my irresistble offer in the conversation SEPTEMBER / OCTOBER 2022
13. close the first deal SEPTEMBER / OCTOBER 2022
PLAN 2
WHY: I am going to delegate, because it frees my mind
WHAT: The one thing I really need to delegate is sales
WHO: A dedicated salesperson, yet to find
HOW & WHEN: this is the actual plan:
1. develop a front-end service (around €250) - JULY 2022
2. develop a back-end service (around €1,500) - JULY 2022
3. align my website to these services / products - AUGUST 2022
4. describe the outcome I expect from a salesperson, regardless of how he/she does it - AUGUST 2022
5. find and contact a sales person - SEPTEMBER 2022
6. explain what I want, including the revenue distribution - SEPTEMBER 2022
7. agree how long we will do this together - SEPTEMBER 2022
8. review the FE and BE services together - SEPTEMBER 2022
9. Delivering more value than expected to the sales person when executing the sales proces - Q4 2022
10. Delivering more value than expected to the client when executing the frontend service - Q4 2022
11. offer the back end service to the client - Q4 2022
12. ask for review and referrals when satisfied - Q4 2022
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I choose “write and publish social media posts and keep track about the popular topics” and "create an online platform" to delegate.
Who can I delegate those tasks to:
1. Kracht Communicatie – Nadine Folkers
2. Stagiair HBO Marketing & Communicatie
3. ZZP-er via shout out on LinkedIn
4. Professional copywriter like Aartjan van Erkel
5. Social media marketer employed
6. Developer website – Wouter Siteur (Website Academy)
7. Managementboek.nl – Karin & Liza for more social media attention for our box
8. S2Uitgevers – Noor Lotstra
9. Search for “het schaap met de 5 poten”
10. Hire SEO specialist
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Because of our wedding day of Miranda Steenvoorden and me today July 1, my comment of the 5th assignment this week will be tomorrow.
Tomorrow I will also share my successes, because they are already visible two weeks after the start of this program. Me happy!
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HAPPY, HAPPY WEDDING DAY, Alexander
~ Native American blessing
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Beautiful 🤩 Nisandeh!
And Alexander I hope you have a fantastic weddingday!
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Thank you so much, Sigrid! All the thoughts and best wishes of others are lifting us up. We enjoyed our wedding dag enormously.
And one of the things I learned from Vered en Nisandeh that choosing each new day for each other is key! And that we do since 2015 and this we confirmed with our wedding vows.
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Thank you dear Nisandeh and Vered,
We are still reminiscing about the special wedding party that we had prepared for the guests at this special location in Amsterdam-North: De Hangar.
And of course also in the words that the guests, including our four teenagers aged 15, 16, 17 and 18, have to us, because that was a special and focused experience for the special attendees. In particular my eldest daughter Brechtje, 18, who spoke candidly about the rich woman/mother that Miranda is. How she first saw as confidential on her life and now confidently on all women's things with her comments. A huge recognition and appreciation for her.
We consider ourselves a rich family with the books of mutual bonus children, which enrich us as parents with the rights of both sides.
So great to see how they develop into valuable people..........
Greetings and love to all of you from us. Miranda and Alexander
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4 how to delegate?
1. search for someone on fiverr
2. exchange of service
3. ask a friend or family to do it for me
4. give a order to a website builder
5. ask a VA
6. get lessons myself
7. ask a friend or family if they know someone
8. ask a client
9. copycats from somebody els
10. do a website-build-workshop
11. take a subscription on website service
12. not taking a website
13. ask Hugo Bakker
14. hire someone for all my online services
15. work for work
16. find a student
17 do it as a workaday project
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Day 4 – HOW
I am going to delegate: CRM + sales offers to Evelyn, my wife and business partner
1. make a new template of the offer
2. simplify input form/options that need to be filled in
3. make templates for the accompanying letters
4. make a process for handing in design + details about the project
5. let her review the process
6. sit together to walk it through
7. check the offers in the beginning before they are send
8. use the whiteboard to make a daily dashboard
9. the goal is that she makes a powerful part of the company
10. Postponement is over
11. perception of clients that the company is growing.
12. I expect we are both ready and happy to invest time and energy to make it a succes and to keep on maintaining CRM
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Day 4 – HOW to delegate
1. I just love my Phoneservice. Whenever come up with something, they will tell me they put it in the system. That is just great.
2. The first thing I want to do is to set up a meeting with the Social Media bureau I have in mind. What I need to do first is to write down what I want to accomplish so I can give them a good briefing.
3. The base of every delegation is a solid plan. So that is 3 to 10. 🙂
4. I need to figure out for myself what it is I want. Because if I do not know it myself I cannot ask someone else to do it for me
5. Another important thing of delegating is trust. I have to trust the person I hire to do the right thing. And maybe that won't be perfect or exactly how I would do it. But as long as the job is done, it will be all right.
6. Learn to let go and try not to be a perfectionist
7. Another important thing about delegating is staying in regular contact. Not wait until it is too late. Be clear about what I want but also give the other the opportunity to learn, to 'complain', to whatever is on his/her chest.
8. Give responsibility. It is no use if you keep on controling everything
9. Make a list of everything you cán delegate (which may be different from everything you wánt to delegate)
10. Never forget to let the other know you are happy with the things they do for you. Appreciation is really important.
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Hernieuwde afspraken over het uitvoeren van onze gezamenlijke huishoudelijke taken
Doel:
* een duurzaam schoon en opgeruimd huis;
* waarbij we op basis van consensus over de uit te voeren werkzaamheden de taken verdelen;
* opnemen in een kalender;
* afspreken wat we van elkaar verwachten qua dagen en tijdstippen;
* en elkaar op een prettige manier aanspreken op ieders eigen verantwoordelijkheid;
* en elke week vieren dat het weer gelukt is;
Verwachtingen:
* Iedereen doet zijn / haar taken volgens de samen overeengekomen planning;
* we bespreken per taak welke verwachtingen we hebben, bv. Hoe en hoe grondig pakken we een bepaalde schoonmaaktaak aan?
* training zou hooguit kunnen zijn: bepaalde klussen nog eens doornemen op: hoe pak je die het beste en meest efficiënt aan?
* we nemen een vast moment in de week om even door te nemen of we allemaal tevreden zijn en of we iets bij willen sturen;
* we spreken af dat we op die momenten elkaar feedback geven op een respectvolle opbouwende manier;
Start: aanstaande zondag begeleid door koffie/thee met gebak, werkoverleg.
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• Day 3 – come up with at least 10 ideas WHO to delegate to and choose the person/company you’re going to delegate to; VA, Accountant, hire an administrative assistant, outsource it to a boekhouder, of een administratie kantoor, post the job on a freelance platform and see what reactions/ideas I get. Ask within the family to see if anyone would like a “job” and help me out. Look at retired people who would still like a bit of work after they no longer work. Just for a few hours a week. I can ask this at my next networking meeting.
• Day 4 – come up with at least 10 ideas HOW to delegate
Create a project timelines and possibly deadlines, like when the VAT is due. Beginning with the end in mind clearly specify the desired results I am after. How much time and budget is available to do the job? Is there time to redo it if it's not done properly? What happens if it is not completed on time? What do I expect? How important are the results are 100%? Is “near enough” “good enough”? Create the lines of authority, responsibility and accountability. Provide adequate support, and be available to answer questions. Focus on results.
Making sure that if there is a problem, not to allow the person to shift responsibility back to me. But let them think for themselves and figure it out. Be there to motivate and build
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How to delegate. I recognise that it is difficult to find at this stage of my new business. But 3 of the tasks regarding the content of the new website, I can delegate to the one who is the fastest in this and the best. That is my websitedevelopper. A little hurdle is his hour fee of 60 euro...
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Day 3 – WHO to delegate to
1. Phoneservice (I already did that. Best investment ever)
2. Marketing: I really want to find a bureau that really understands me and my business. I have had several, but so far the only thing they managed to do is send invoices. So that is still my quest. But I can possibly combine it with number 3:
3. A bureau that combines PR and Social Media. I think I found one and today I asked for an appointment. I know they are very busy but they have the same philosopy I have. It would be great!
4. Google Analytics/ads. I have had a couple of days to think about delegating and a former colleague of my sun is going to have a look at my Google ads and so on.
5. PA so I can go on vacation or a businesstrip and know for sure that everything is going to be ok. She/he will take care of the customers, the orders, the webshops, everything I normally do myself. So I do not have to 'close' the webshop when I am away. Still looking for that sheep with 5 legs.
6. Administration. I found the best bookkeeper/fiscalist ever. So glad I delegated that.
7. Either a student or an older person (who knows his/her way on a computer) to help me with uploading products
8. That same PA could help me with customer service
9. A friend that can help me with video's. I think I am making it bigger than it has to be. I do not think I need a professional. I need someone to playfully help me and kick my a*s.
10. The bureau I have in mind helps you to make a plan and lay the foundation for your social media. And after that you can either keep on hiring them or do it yourself.
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Sorry, but who to delegate is a step that takes more time. Any way a small task but getting a lot of less negative energy: this Sunday I give the task of administration bills to sent to my accountant to my wife.
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Day 2
WHAT to delegate
There is a lot I would love to delegate. But not all things I wánt to delegate I cán delegate. There is a limitation and that is money. A friend of mine said: you should have someone or maybe more than one person to run your webshops so you can do what you are good at, namely finding new sustainable products, buying the right collection. That would be so wonderful, only doing things I really like. However, I also believe that nothing can be only fun. There are always tasks you háve to do because it is part of your business. So what do I want to delegate:
1. Administration/bookkeeping/taxes
2. Social Media
3 Marketing
4. PR
5. Writing productteksts and uploading the products
6. Finding and uploading photo's of the products I want to put online
7. Answering the phone
8. Making video's
9. Google analytics
10. Customer Service
The other day I listened to this audiobook. It was about delegating and the writer said that he had delegated customer service to his PA. Especially the complaints (about nothing). Sometimes the complaints would be without any foundation and it would disrupt his day and he would worry too much. Why is it that you remember and dwell on the negative comments and 'forget' the positive things. In his case the positive comments or constructive criticism gave him energy . That would be great. Only doing the things and handling the customers that give you energy instead of the ones that drain you.
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Week 2 - 4 of 5
By collaborating with recruitment and selection agencies (such as Zeelenberg and ABGL) I delegate the organization of events, the logistics of an event and the event management on the day itself. I also delegate part of the Account management and the collection of email addresses.
They have candidates who are rejected for heavy management or municipal secretary positions. I can help them grow with the program. But I can also offer 1-on-1 mentoring to the appointed municipal secretaries. I can ask for feedback from both groups in order to further discover and refine the sweet spot of my target group.
Invite other entrepreneurs to my field who want to help me and who are not yet that far in expertise for writing texts, promoting blogs, etc.
Ideas
Train the group of helpers A-team (train)
Request feedback on the program from cooperation partners
Share my vision
Outline opportunities to learn from me and develop expert status
Dear helpers A-team can become a co-trainer after further training by me
Organize Writing/Development Sessions for Product Development for Helpers
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Day 4 second week
How to delagate:
1) Best seems that I talk more with people that I am already connected with. I took many initiatives that can have a follow through. Being more a pioneer I forget often to earn. In my buiseness and also in my garden by the way. I just let the harvest rot away too many times.
2) The people who are in my V.O.F. I need to take them more serious in being my companions.
3) I can inspire people. This is a gift. I could use this capacity more and even be more strategic with it. This last part is like a no go area for me. It somehow feels abusive. Even like a sin. Writing this down I realise that this is very important in not using my capacitys for my own business. I have too much emphasis on that my clients can grow.
4) I can ask some of my connections for their connections and to whom they delagate to. Use my network
5) I need to be more precise and thoughtfull in what I ask for. Too many times it is like a brainstorm without follow up
6) I want to make a kind of mindmap from the whole field that I am active in and where I see options and inspirations to unfold my business. Make it visual. The website is like a first vehicle to focus on. Doing this training I am getting more and more ideas
7) I need this summer a month and a half to not do content of work but aim more on building up my business.
8) I wonder if one and a half month is enough though. I am tired and need to empty myself also. This is how it goes already for many years: I am very occupied with the content of my work. Developing my business is just something that I do "in between". And when I have some time off from the content I am too tired to develop anyway. I am circling around on the same platform. It is time to bring forward my expertise.
9) When I read the questions and reactions from other people in the WOMB , I am inspired and also somewhat overwhelmed. What does taht say about how to delagate? I guess something about my own style and being visable in that.
10) I am going to ask people that I delate to what they think of my style of delagating. I am going to see them as my experts in this manner and learn something here.
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WEEK 2 - DAY 4/5 HOW TO DELEGATE
CORE BUSINESS
- Define defition of done
- Define throughput times
* Train developers to work with my systems
* Make sure they can't walk away with my systems
* Define feedback loop
* Define compensation in case of: underachievement, good enough, above expectations
* Define what to do in case of questions, being stuck etc.
* Define what to do in a situation with less capacity than needed
* Define what to do in a situation where there's overcapacity
* Define how to celebrate
* Define how to stay in contact, see the human side of eachother when working remotely
* Define how to keep track of progress
* Define the responsibilities of all parties involved, so there's no doubt about it
* Define expectations
* Define moments for retrospection
* Promote a continous learning environment
* Make sure insurances are in place, if applicable
HOME TASKS
* Define definition of done / responsibilities / expectations
* Define compensation in the 3 situations listed above
* Define bonus, if applicable, for outstanding work
* Select candidates
* Let them do a 'proef day' and agree how to compensate
* Define and agree on feedback loop
* Define how to access the house when I'm not there
* Agree upon usage of e.g. coffee machine while working
* Agree what to do in case of sickness, holiday etc.
* Make sure any insurances are in place if needed
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Hi Rens, respect for every point you can truly make it practical all those points! Your hows are that sharp formulated that I think they can be easily implemented. I can learn a lot of you.!
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Thanks Peter! I'm happy to hear that. It's interesting to see what comes out just by focussing on the questions in these assignments...it really gets me thinking about what is needed. Without it I would probably miss quite some points.
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I missed day three: Who to delagate to
1) I can delagate to my webside builder when I have a consistant list of what I need him to do on my website. If he can not do that or is not willing I must find another website builder
2) I can delagate the perfect englisch translations to Anna. I know what I can do to give her for that
3) I can delagate the part of the contant of renting our place to Saskia as soon she is back from het travel. I have to reread what we agreed on before.
4) Saskia can introduce me in some tourist platforms
5) She knows how to start low profile while the official registrations are being done.
7) I can already delagate some of that content to Maria. To get a bridge to spanisg people
8) I can delagate finances to Bernardo for the spanish part of the taxes. He has proven to be trustfull but I need to stay in contact with him
9) friday I have a first talk with my buddy Arjen about computerstuff
10) Friday I have also a first talk wit Arjen about my website
11) Friday morning I need time to prepare myself for these talks
Arjen is an important person to do spaek to and learn from. My websitebuilder is a keyperson to delagate to
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WOMB WEEK 2, JUNE 30, DAY 4/5, STRATEGIC DELEGATION
From yesterday I forgot to write who I choose to delegate to:
• For Strategic Delegation I choose Trudy (my former sleep coach) to do the Trainig for Coaches (in the future).
• For the Tactic Delegation I choose Fiverr to build my blog
Based on these choices, HOW TO DELEGATE?
How to delegate the training of coaches to Trudy? By:
1. Co-Creating a programm/ method with her in order to make sure that she shares the vision and the passion for this mission
2. Having a personal meeting during kick-off start
3. Writing a training manual together (for both the trainers and the parents)
4. Creating workshops based on fundamental sleep coaching concepts. For example: “Learn to distinguish the emotions in your baby’s cry”, or “Ideal baby sleeping room”
5. Writing a blog from Trudy’s practical experience
6. Recording Trudy’s lecture/ sleep coaching session and make it available for later use
7. Convincing Trudy to scale her knowledge and to build a legacy
8. Emphasizig the importance of our mission for the wellbeing of babies, parents, families, societies and the World
9. Making sure that there is a mediator (if needed) between Trudy and the trainee coaches (Trudy can be sharply direct, she is often considered rude)
10. By informing Trudy that the knowledge of the training participants will be evaluated through a theoretical and a practical test
11. By building a moment of celebration upon successful training completion, where Trudy will be elevated for over delivering
12. By interviewing Trudy about her past and extensive experience working with babies and young children during her 32 year career as an entrepreneur and make it public (if she wants to)
13. By explaining clearly to Trudy the MG SPI process for the trainings
14. By writing a book based on my pains, personal experience and baby sleep journey and describe how I overcame burnout and my family life has been positively transformed thanks to Trudy
15. By establishing a method/ detailed description of all the challenges (scenarios) encountered in the road to a good quality sleep for babies, young children and parents
16. By organizing several Q&A sessions with Trudy
17. By documenting the process of the trainings
Tactic delegation, 10 how to ideas:
1. Check the work of 3 different providers on fiverr (budget max. 15 euros per provider) and contact each one of them
2. Describe clearly what the purpose of the blog and what the blog should do
3. State clearly which functionalities/ features I want the blog to have
4. By trying to audit the chosen fiverr providers and offer a bonus when they over deliver (Nisandeh’s ideas, is it possible on fiverr?)
5. By creating a personal video where I explain my mission and the importance of the blog in the improvement of the lives of many families
6. By asking to have an online free intake meeting (too much to ask?)
7. By promising and delivering a fantastic referral when they overdeliver
8. By posting (if possible) an announcement on fiverr and let the candidates come to me
9. By reading the reviews carefully and choose the candidates with the best and most reviews
10. By asking questions about blog creation tot he providers and see how knowledgable they are.
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Today I have a pretty intens fever.
I'll be back tomorrow (or the day after) with my answers.
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HOW to
1. Draw a structure to define the limits and needs for the task.
2. Look up the delegation template for Fiverr.
3. Check if there is a match.
4. Check their comprehension level.
5. Have a video chat.
6. Be clear about responsabilities.
7. Support their need for clarity.
8. Do the task first and define and optimize it.
9. Create an evaluation/follow-up system.
10. Set reasonable but clear deadlines.
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how to delegate.
A. Where to find them
1. ask
2. offer
3. 5R
4. Ring Twice
5. ask around
6. use network
7. hire people I worked with before
8. KULeuven student portal
9. talk to talent in action
10. ask current subcontractors if they can do it or recommend somebody or subcontract on their end
B. Procedure of delegating
1. decide to delegate
2. use the chosen source for delegation (see notion list)
3. define the goal
4. define the skill set
5. define the budget
6. define what information, access, ... is needed
7. make a video, sketch, ... if needed
8. contact possible leads for the job or post a message on a board
9. have them do a hurdleaton, audition.
10. check results and decide
11. have an interview to explain payment etc
12. set a start and end date
13. communicate the definition of done
14. ask for what they need
15. give what they need (access, ...)
16. go over the job again, and check if they understand the definition of done + what NOT to do
17. get contracts etc done
18. start the job
19. follow up with the job
20. If the job is done, reward according to level of overdelivery.
For the who, I put a name/role next to 45 of the 50 things to delegate + where to source them.
I started delegating new things, will plan for the remaining once tomorrow so they are all 45 implemented.
It is funny how I always thought I had no money to delegate. I was so scared of spending any money, that I did not even looked to see what is out dare. Sites like 5R and ringe twice are all you need to get a way better life for hardly any money. Anybody can spend 100 euro a month and get a ton more done.
Saw a 5R review by the nisandeh neta account, learned that that as well is a way to promote a service - by leaving useful reviews and having a filled out profile, people will see your feedback AND what you offer.
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Hi Sin, I enjoy reading your comments. You always share something valuable. Can you please provide the full website name of 5R? I can not find it 🙁 Ring Twice I found, pretty awesome! Thanks! Maru
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How am I going to get a team of volunteers?
1. I make them part of my mission that they can contribute to more job satisfaction by shortening the distance between managers and team members.
2. I make them feel how you feel connected to the team members and to me as the leader of this team of volunteers by organizing sessions for the volunteers.
3. I offer them coaching in the form of group sessions.
4. I'm going to place a call on social media in which I indicate that I'm starting a group of volunteers who will mainly do research into what supervisor and team members need to work better together.
5. I will approach people directly who can directly or indirectly nominate volunteers.
6. The volunteers report their research results four times a year and share them with all volunteers.
7. We agree with each other whether and how we share their results with interested parties.
8. I also leave room for ideas on how we can spread our message.
9. They may use video blogging or other forms of social media about their daily or weekly experiences for which we establish a framework of do's and don'ts.
10. I offer the volunteers workshops on conversation techniques and start with how to conduct an interview on the phone.
11. The call will say: do you want to develop your communication skills by doing volunteer work for more job satisfaction in the workplace?
12. The call will state who I am and what my company stands for: More fun in leadership!
13. The contact moments will mainly be online and physically once a year.
14. The call will contain a link to the website where they will find more information and an email address to register.
15. Once a week there is an hour to approach me with questions. One of the volunteers receives the requests by e-mail. This person receives a video link from me and invites the volunteers with this link to the online meeting.
16. In the assignment for research I indicate what the research entails and how much time is needed for this.
17. I will choose a contact person within the volunteers for the volunteers.
18. There will also be a selection requirement of at least HBO and an affinity with the subject. The load will be 2 hours per week for carrying out an assignment.
19. If there are many volunteers, they can carry out the assignment together.
20. I set a deadline for the application with a date that we meet each other online for the first time.
21. I plan in my to-do list all tasks that require preparation. I already started that this week 😁
22. I am adding to the list with things that I find here on this page that others have come up with.
23. I ask my buddy if he wants to join in.
24. I'm going for it and if this works then I really have something to celebrate 🍾
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Day 4 - HOW to delegate
I told on day 2 that for me there wasn't really anything I could delegate anymore. That didn't change, but by doing the exercises I did come up with some extra ways on "How to delegate". I work with a lot of volunteers
1. Ask them why they want to help
2. Ask them what they hope to get out of it
3. Tell them why it is good for them to help
4. Ask them what they need from me to succeed
5. Ask them how I can show my appreciation
6. Show appreciation
7. Train them to be instructors
8. Give them instructors certificates
9. Make them feel special
10. Make them feel part of it all
11. Make them feel they can rely on me when needed
12. Evaluate how things are going regular
13. Share success stories
14. Give credit
15. Be thoughtful on giving gifts/credit (1 happy volunteer vs.19 disappointed, not good)
16. Return the favor if asked (Sometimes I return the favor by letting someone else do it for me)
17. Let them join in on fun activities
18. Create special activity just for the volunteers
19. Make teams of volunteers to help each other
20. Give them freedom to start their own project within my business
189 comments
Inspiring list, thanks Logan
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(Gohst) writer (have one)
Editor (have one)
Fotographer (know one)
Event manager (know one)
Website expert (have one)
Marketeer (find one)
LinkedIn expert (find one)
Interviewer (have one)
Filmmaker (know one)
Video editor (know one)
Video editor
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Day 4 – come up with at least 10 ideas HOW to delegate
1. Make a list of tasks van what has to be done.
2. Make a short description of each task.
3. Make logic groups of tasks. Included the result.
4. Make a list of tasks that are cheap to delegate.
5. Make a list of tasks I am not good at to delegate.
6. Ask companies to make an offer for a group of tasks based on the result.
7. Hiring the company for a fixed price. (bv. Sending mail)
8. Make a job description for a group of tasks.
9. Advertise with the job.
10. serarching a freelance
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Day 3 – come up with at least 10 ideas WHO to delegate to
1. Administrator
2. Traject leader google etc.
3. Accountmanager
4. Acquisitor
5. Marketingcompany.
6. FRL for direct mail
7. Writer
8. Student stage
9. Business Partner
10. Ask person with a marketingskills who has a depression who I will help. (Trade)
and choose the person/company you’re going to delegate to;
1. writer. Bpunt.
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Day 2 – come up with at least 10 ideas WHAT to delegate
1. Administration
2. Making a campaign for LinkedIn/facebook/Instagram
3. Social media
4. Making video.
5. Google ads
6. Calling potential clients
7. Making appointments by potential clients
8. Sending a mailcampaign
9. Writing e-book
10. Writing articles
choose the ONE task/responsibility you’re going to delegate;
1. writing articles.
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HOW to delegate mail checking
- Define wich mails my PA should send to another mail adres that absolutly need my awnser ( wich already exists)
- Put a time on checking mail, when and how long
- Create different mailadres for clients
- Think for a result that I want to achive with this
- Think of a schedule with the PA to evaluate regularly and what I want to be the ROI
If my PA dont want to do it above stil will be the same for a VA.
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Who to delegate checking mail check every day:
- the PA i have now who is handeling the financial part
- ask her for a VA
- surch for a VA
- make schedule for checking all mail accounts on a daily, weekly base
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How to delegate?
-Agree on a periodic structure (communicating daily, weekly, monthly)
- Have a clear description of the process
- Get feedback in a system. (Especially for coaching clients)
- Write briefings out
- Think of the offer/cooperation before talking to someone.
- Evaluate every x weeks
- Start small
- Write out what I need
- Agree on process before starting (What can you expect of me, What can I expect of you)
- Decide who sends the invoice when working for the same client
- Share my vision. And ask partners to support it.
- Start them as "clients" for training. They should know at least what my front end offers entail.
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WEEK 2, DAY 4
HOW to delegate
A. My Buddies
1. watch the video 'Irresistible offer'
2. fill in the method this video for myself
3. make a slide deck based on that in PowerPoint
4. share this slide deck with my buddies
5. receive and process their feedback on it
6. ask them to introduce me to key people in HR at organizations where millennials work
7. call these people to make an appointment
8. prepare myself well by delving into the specific organizational needs
9. present my irresistble offer in the conversation
10. close the first deal
B. Working out Nisandeh's suggestion
1. develop a front-end service (around €250)
2. develop a back-end service (around €1,500)
3. search for and contact a sales person
4. explain what I want, including the revenue distribution
5. agree how long we will do this together
6. review the FE and BE services together
7. Delivering more value than expected when executing the frontend service
8. then offer the back end service
9. ask for review and referrals when coachees are satisfied
Hahaha! I am writing this down. I believe it's possible. I am actually going to do this. And now I am nervous as hell 🙂
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Day 4 Thursday - HOW to delegate
1. For Ads: I will audition at least 3 agencies like Nisandeh suggested in the Q&A, will ask about results to determine whether it makes economic sense - results will be measured in Amazon sales of my book. Also I will ask whether they take care of the image and copy.
2. For Virtual Assistant: I will contact back the lady who helped me years ago but first I will have to write SOP with exact step by step and Google Sheets she will have to fill in for A. finding contacts for guest blogging and instagram interviews, B. finding ideal clients on Instagram to follow and engage, C. moderating chat during Zoom workshops
3. For event organizing: First I will meet with her and talk about how she could be involved and how I could pay her as a volunteer and take care of her travel expenses. And then plan with her one event and one group trip for 2023.
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DAY 4
HOW
1. write and hand over SOPs
2. set up a trial periode
3. take time to show everything & answer questions
4. maybe do the first task together, to show even better what I want
5. give clear deadlines
6. have buffer times if something does not work as expected
7. share a tool like trello or onenote to monitor the progress
8. install feedback-sessions early
9. have an eye on their attitude - you don't want to be just a task especially in marketing. Custumers can sense how something is done
10. choose the one who is really interested in your success and not just in having a job
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Hello Cornelia, quick question 🙂
What is a SOP?
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Its standard operation procedure.
It takes time to set it up but it really helps when you outsource tasks as it is easy to follow and to tick off.
I have SOPs for newsletters, proposals, blogposts, social media posts, SEO, preparation for bookkeeping, trainings, speaking gigs.
I hope this helps. 🙂
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HOW TO DELEGATE – Day 4
1. Assure that performance and pay are related (follow Nisandeh’s tips on yesterday’s Q&A page for this)
2. Write out the processes I want them to follow (detailed work instructions)
3. Describe the outcome I expect, regardless of how they do it
4. Work with them together
5. Check their work-in-progress regularly
6. Get to contracts with agreement clauses
7. Delegate supervision on contractors/suppliers
8. Make them describe their outcomes, and let them adhere to that
9. Raise their awareness of the value of real buy-in (further business, word of mouth, pleasant relationship, etc – no doubt 10 other advantages to brainstorm)
10. Simply give them the trust, subside, rely on them
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It's so cool to see how different everybody thinks and how different our experiences are!
Love your ideas!
Mine are more about chemistry which are - to me - the key to a successful cooperation
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I indeed interpreted it a bit differently, like indeed many others have their own approach to drill this down ... interesting!
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Beautiful list, Machiel. And it al comes together in #10 for me. Thank you!
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I started off years ago with #10 and I'd really like it to work like that Manny! But (literally) tens of thousands euros further (of which every "penny" down the drain), the time has come get to a different level of trust (trust in a non-naive way, as Covey would say). But perhaps, one day, we can get back to the ideal state of just being able to rely on each other.
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Day 4 – HOW to delegate (who?What?Why?) and to ensure it will be succesful (goals, expectations, training, briefing, reporting, feedback.
I will use the famous Deming-circle for my approach: Plan - Do - Check - Act
A) HOUSEKEEPING (#2 in Day 2's list) 1)
I've made arrangement with DROS, the cleaning company of the park. Will call with the head office tomorrow to check if they also do clearning at private homes.
* By adjusting my own expectations they can take over the full cleaning.
* We'll have a briefing session next week
* I'll inform them how the feedback procedure of Airbnb works, what the impact is if the clearning is not in line with expectation, and the kind of hostess I wish to be.
* We'll match my expectations with their service. If there is a gap, we'll investigate various ways of closing the gap. If closing the gap is not possible, I'll check with myself if I can adjust my expectations. If not I'll have to find an alternative solution for closing the gap.
* I'll make a checklist and a film on what I wish done in the charlet and the manner in which I want it done (how).
* I'll inform the park of our agreements in case the head of clearning is absent.
* I'll check the following two clearning rounds and together we'll adjust if necessary.
* The customer reviews will add input as well.
* I'll give them a nice present everytime I become SuperHost.
* Celebrate together.
B) COMMUNICATION (# 3 in Day 2's list)
C.Luttikhuis Tekst will do my shadow writing (for my Dutch business tekst) and my sightseeing guide (B&B) and for Instagram.
* For the business text I'' write the text myself and have her check it for gramma and spelling. She'll check it in Track Change and I'll adjust it.
* For my B&B's I'll inform her of the areas I wish covered, the kind of shops and events I wish to be included and she makes it.
* I'll adjust if required.
* As for Instagram I'll start from the beginning. Afavorite will teach me how to use Instagram for business. I'll inform C.Luttikhuis tekst which kind of emotions I wish to send out. We both deliver content. She check the tone of voice of my tekst.
C) GARDEN (#10 in Day 2's list) - still have to find a co-worker.
* Make a checklist
* Make films to support the checklist
* Walk through the gardens together and inform them of my expectations and why I wish it to be like that.
* Automate the watering of my gardens so I don't need to fertilize it myself
* I will check it the first couple of times, discuss my findings with them after which they will adjust.
D) THE CARE FOR MY CAT (#11 in Day 2's list) 8) - still need to find a co-worker
* Will automate the giving of food (heard that this is possible. Will look for it on internet.
* Find a way to ensure sufficient clean water.
* When the above is in place, I might not need any co-worker in this area other than to cuttle with my cats at times.
E) HOSTESS FOR MY B&B WHEN I'M AWAY (#13 in Day 2's list) Co-host Afavorite.
* Explain the working, processes and timetables of the Airbnb platform
* Automate the text where possible in my own tone of voice
* Show her my manner of reacting especially concentrating on my tone of voice and the feeling I wish to give my guest
* Have her handle a number of requests.
* Have her handle the calender
* Have her handle the contact with the housekeeping and the park
* Share the checklists and films made in order for her to know what my expectations are and how I have communicated them to the housekeeping and the park.
* Will discuss them and adjust if necessary
* Give her a nice present everytime we become Superhosts
* Celebrate together.
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Marie-Louise, this is amazing! You worked it out so carefully and pragmatically for yourself. You inspire me. I am very curious about the results. And of course it must result in more time for yourself, your family and your beautiful project. Can't wait to hear about it!
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Dag 3 – WIE te delegeren
Herinner jezelf aan de taak/verantwoordelijkheid die je gaat delegeren en bedenk een lijst met mensen/bedrijven (namen of beroepen) waaraan je zou kunnen delegeren.
Met stip op 1 staat het huishouden
Echter basis voor het huishouden is een goed onderhouden huis
* aan wie in de afgelopen tien jaar: Klusmanus, ofwel Jos Roest, voor de grote renovaties aan ons huis,
onze altijd betrouwbare en zeer ervaren klussenman én heel prettig om over de vloer te hebben); is goud waard maar voor mijn bankrekening d ... u ... u ... r,
dus ik hoef verder voorlopig geen dure dingen te bedenken in onderstaand lijstje;
gaan we mee door voor kleine ingewikkelder onderhoudsklusjes in de komende jaren; ook dakgoten schoonmaken, ook van de buren;
* zonnepanelen schoonmaken om de twee jaar: telefoonnummer opzoeken;
* CV-ketel controle: GasService Brabant;
* onderhoud auto: Oostendorp Den Bosch;
* vouwwagen stalling: Verwijst, Nistelrode; onderhoud vouwwagen: vouwwagenspecialist boxtel;
* schilderen binnenshuis:
=> deels uitbesteden van schilderen binnendeuren aan keukenspuiterij Janssen in Nuenen (nakijken);
=> de muren van het hele huis gaan we zelf doen, in komende jaar/twee jaar blokken voor plannen en onszelf daarvoor inzetten; Frans & Lucie;
*aluminium kozijnen (eindelijk) een keer in de was zetten: Frans en Lucie, inplannen in agenda;
Opruimen
* Helpen opruimen papieren en andere rondslingerende materialen en de inhoud van mijn computer (privé): Jeroen (doet ie uit eigen beweging gratis maar ik ga hem betalen);
* leegmaken en afvoeren inboedel Shurgard: Frans en ik, vier kinderen en vervoerder NL-Bulgarije (nog vinden);
* uitzoeken postzegelverzameling van mijn vader die hier tegen de muur van mijj werkruimte staat in 16 verhuisdozen sinds een jaar of twee; Zus, broer, ik, Jeroen;
Boodschappen doen
* lang leve de bezorgdienst van de Appie sinds de lockdowns (2 euro per week); en verder is af en toe naar de winkel een uitstapje dan; met z'n tweeën de bestellijst bijhouden;
Huishoudelijke taken
We hadden een hele goede taakverdeling, maar die is in coronatijd zoekgeraakt.
Dus met z'n drieën rond de tafel en weer een goede taakverdeling maken en ons daaraan houden; bedenken hoe we het leuker en vanzelfsprekender kunnen maken;
* tuin en gangpaden: Frans;
* ramen zemen, Frans en Lucie, inplannen in agenda; of uitbesteden aan kortdurende huishoudelijke hulp;
* of delegeren aan onszelf en van de winst uit eten gaan of iets anders doen;
* in beweging zijn, en ook wat ongebruikelijke bewegingen, is immers gezond;
Financiële administratie en verdeling
* nog uitwerken
Beste persoon & bedrijf voor huidige situatie:
* Bedrijf Jos Roest, heeft bijna laatste hand gelegd aan grote renovaties van ons huis;
* De twee mannen in mijn huis, partner en zoon, samen rond de tafel en hushoudelijke afspraken hernieuwen;
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Woohoo. Great list buddy!
Are there also things in your business you want to delegate?
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who to delegate:
1. erika
2. edith
3. student marketing
4. marketingbureau
5. ask old students/community
6. ask via linked in
7. ask students from university in exchange for a scholarship
8. offer internship
9. ask professional copywriter
10. ask carlo
who to delegate to is difficult, I will ask...
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WOMB WEEK 2, JUNE 29, DAY 3/5
STRATEGIC DELEGATION
WHO TO DELEGATE?
It took me all day to seek to understand what strategic delegation means and how to really do it. Today’s Q&A was such a great help!
My biggest learning today is the difference between tactic (one time) and strategic delegation (sustainable in the long term).
I also realized than in order to delegate, the “systems”/ processes need to be in place and working.
With that in mind, I commit to practice tactic delegation this week with the creation of my blog via fiverr (thank you Nisandeh for the tip).
Concerning strategic delegation, I would delegate the training of volunteers into sleep coaches to:
Unpaid delegation:
- Expert moms and grandmas with happy successful sleeping stories
- Volunteers passionate about babies and sleep
- Webinars
- My future book 🤩
- Training manual (self study)
- VLOG (YouTube)
- Midwife students (trainees)
Paid delegation:
- motivated and talented refugees from Ukraine
- Trudy (my wonderful sleeping coach, former entrepreneur)
- Gulhan (my former midwife help)
- Midwife companies
- Ubiquo (company providing online courses)
- single moms looking for a job
- trustworthy sleep coaches
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WEEK 2 - DAY 3/5 - WHO To delegate to
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I've chosen the easy part of my bookkeeping yesterday, but I'm changing that as I see there is some learning in there for me.
So the plan for this is:
1) Schedule 20 mins every month to update my administration (instead of doing it hours long once a year)
2) Find out what's causing the resistance to it
For the assignment today I'm doing two things.
A) A list of WHO to delegate for my core business (specialized front-end software development). Although that will happen only next year, I still want to see what the options are now to challenge myself and get the thinking process going.
B) WHAT & WHO for tasks in my home - as there's quite some time to gain there
A - WHO TO DELEGATE TO FOR CORE BUSINESS (SOFTWARE DEVELOPMENT WORK)
----------------------------------------------------------------------------------------------------------------------------------
1 (Software) developers as freelancers
2 Developers as employees
3 Development company in Vietnam - worked with them before, worked like a charm
4 Development company or freelance developers in Ukraine - know some of them already
5 Development company or freelance developers in Argentina - lived there, worked with them before, excellent results
6 Stagair with some development experience
7 Less experienced freelancers for the easier tasks
(Don't see other options at the moment)
Choice will either be freelancers or a software development company abroad.
As this is due next year, I'm leaving this choice as is for now.
It's already nice to have these two options to play with in my mind at this stage.
B - WHAT AND WHO TO DELEGATE TO FOR HOME TASKS
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*What*
1 Bigger, less regular clean-up tasks
2 Daily dishwasher, washing, cleaning tasks
3 Sawing the planks for the new food-storage cabinet and the skirting boards for the kitchen
4 Fixing the broken refrigerator
5 Fixing the weird sound in the washing machine
6 Painting the staircases
7 Washing the windows
8 Strijken
9 Redoing the front yard
10 Cutting the hedges in the back yard
11 Finishing the piece of furniture behind the couch in the living room
*Choice and whom*
I'm choosing the most recurring tasks:
1 - Bigger, less regular cleaning tasks --> will check on helpling, check the cards in Albert Heijn, ask around in the street
8 - Strijken --> will check with my previous help, if not available, will see to combine with (1)
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For day 4 and five I'll work with both A and B.
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Week 2 - 3 of 5
1. Amanda Egger (VA) / Assistanz
2. Miranda Steenvoorden / DVELOP
3. Lars Endema / Social Spread
4. Wouter Siteur / Website Academy
5. Linda Graanoogst / With Ease in the news
6. Ingrid Verbeek / diamond speakers events
7. Mark Bongers / Mark Bongers Academy
8. Anne Raaymakers/ Fan Factor
Do you all my buddy’s of this program have any suggestions voor a Virtual Assistent so I can choose wisely between more options?
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Who can I delegate to?
Training
- communication
-- VA
-- Friend 1
- giving the trainings
--Mark
Bookkeeping
- Friend 2
- Friend 3
- Old bookkeeper of previous company
- VA
Photographer
- Friend 4
- Friend 5
- Friend 1?
- My wife?
Text writing
- Friend 1?
- Friend 6?
- VA
Selling
- Friend 2?
- Website company
Housework
- cooking
-- Friend 7
-- One of the grandmothers to be?
- Ask Friend 8 to pick up more?
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DAY 3
WHO
based on my Top 3:
Chill and prosper
Room for fresh unlimited ideas to resch my vision
I am the showpony of my business not its everybodies darling!
1. SEO - hopefully Vanessa
2. optimize my Funnels - hopefully Vanessa
3. PR - sending out interview-invitations& making apointments
4. Research & booking for speaking engagements
5. Answering my emails
6. Cheerleading in my clan - Nina
7. Ask invitations to famous podcasts
8. declutter systems
9. talk to provider & ms-support and solve problems
10. set up a CRM - Karina
Rest is covered by my dream-PA, who is a person like Donna Paulsen (Suits). 🤩
I'm all set to find her.
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WHO to delegate to?
1. Fiverr
2. Upwork
3. Flex VA
4. Software solution
5. Online automation system
6. Student
7. IBO
8. Hobbyists
9. Educational organisations
10. FB group
-> Fiverr
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WHAT to delegate
1. Admin
2. Small graphical design works
3. Transcription
4. Research
5. Content preparation
6. Content pre-curation
And that is it. As I "only" do 7 jobs, I cannot delegate 10 jobs.
-> Small graphical design works.
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What will I delegate?
React on Facebook Posts
people/companies (names or professions) that I could delegate to:
1. Marketing bureau
2. Virtual assistent
3. You tube expert
4. Video expert
5. Businesscoach
6. Moneybird software
7. A kid a know for sending packages
8. Zooma for updating software
9. Funnel coach
10. An expert in MDL and FODMAP
11. Reels expert
12. Instagram expert
13. A stagiair
14. A dietitian expert in my field
For react on comments on Facebook Posts I will ask my VA because she already plans posts on Facebook
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All the tasks and responsibilities that I could delegate:
1. Facebook Posts
2. React in Facebook Posts
3. Instagram Posts
4. Making story’s on fb and insta
5. Making / design and upload you tube video’s
6. Answering e-mails
7. Send packages through mail
8. Answering reactions on blog Posts
9. Making blog Posts
10. Making a profit business plan
11. Update the app with New products
12. Update software of the app
13. Send invoices
14. Make a funnel in active campaign
15. Reading New articles and maken a dutch post or blog
16. Making digital newsletters
17. Update the ‘checklist’
18. Update different ebooks low FODMAP
19. Make video’s about a specific topic
20. Making reels
What will I delegate?
React on Facebook Posts
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Day 3 – WHO to delegate to
For the sake of participation/sharing (see my Day 2 post), I share to whom I delegate stuff.
- Comptimus (All website related work)
- WeFact (Invoices/Member registration)
- Tussendoor (plugin Wefact > Website)
- Mollie (payments > WeFact > Website)
- Rabobank (SEPA Incasso > Wefact)
- Students
- Assistant instructors
- Parents
- Wife
- Drukzo (All paper-related things, even outside their scope of online products)
- Ben Belt (Prototyping for weapons and training stands)
- Depice Germany (Ordering, shipment and import of training weapons from different Asian companies which require MOQ of 50.000 dollars for example.)
- Promio (Dropshipping Goodies from webshop > https://promio.nl/?referrer=J8rb
- Pakistani guy (Production and shipment of training suits)
- Wout (Setting up Gungsul/Korean Archery lessons. Scouting trainers and doing actual classes)
- Dominic (Setting up, with me, a Dutch Gungsul Association)
- Arnoud > Head of Dutch Archery Federation/NOC*NSF (Fixing the Gungsul Association to become part of them; supplying me with all needed info on corona regulations)
- Sportraad Apeldoorn (informing me on all changes sports-related and ways to get money from governments)
- Accres (Arranging and cleaning gyms. Making changes to gyms so I can leave my equipment there. Providing new clients through their sport programs)
- Government Sport Advisor Apeldoorn (looking for new possible locations/ventures)
- Different Masters of different martial arts. (Providing new training ideas)
- Grandmaster Kim > Different martial arts (Providing me with new needed contacts in Korea if requested)
- Master Jens > Germany-based, international organisation (Working for me to get more know as the specialist in my art in Europe)
I let a whole lot of people and organisations do work for me. 😉
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Week 2 - day 3.
WHO to delegate to.
1. Student from animation academy.
2. Trainee
3. Arnold Zwanenburg
4. Via Fiverr.
5. RSA Animates. (https://www.wearecognitive.com/the-rsa) (The work they make inspired me to start making animations.)
6. Funk-e
7. Some animation wizkid in Indonesia or Poland.
8. Via Werkspot.nl
9. Ferry van Schijndel - Hocus Spocus animaties
10. Via Upwork.com
Gekozen: Arnold Zwanenburg
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WHO TO DELEGATE TO – Day 3
Answering this one is tricky for several reasons, mainly: [a] Vered suggested that the ONE thing I indicated (setting up and help running webinars) did not fully fit into what was asked in the assignment, [b] I have hired about 15 people/parties over the last years for what I really want to strategically delegate – social media marketing – but literally none have delivered satisfactory work/results. So my answer here regarding who to delegate to is a brainstorm of “HOW to find the WHO” for social media marketing.
1. Look at my network for entrepreneurs who do online marketing and are doing well in this respect, and ask who their resources are (trying to share / also hire them).
2. Post an assignment at freelance.nl and assess the respondents.
3. Establish connections with media schools and create an internship.
4. Post the question on LinkedIn who would know a proven effective marketer.
5. Ask my buddies here.
6. Ask Nisandeh/Vered on today’s question page.
7. Do Google research and assess suppliers of such services.
8. Ask experts at marketing training companies (e.g. IMU) for solid resources
9. Post a vacancy at job portals and assess the applicants
10. Find out who is doing online marketing for parties who are similar to me, and who are performing well in this respect,
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Forgot to include the WHO I am going to choose:
1, 2 and 3 (short term, already started with 3)
4 and 5 (longer term 2-3 months, more tomorrow)
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Day 3 - WHO to delegate to
The job I want to delegate (basic formatting of books) requires some skill not everybody possesses (e.g. experience with desktop publishing software, creativity) , so there's a limited group of people I can delegate this to. I already have some ideas on HOW, but for today I've tried to come up with a list of WHO:
1. Other formatters I know personally
2. Formatters I recruit using online platforms like fiverr, upwork, etc.
3. Computer science students that want to make a bit of extra money
4. Readers of the book I'm going to write
5. Participants in the training I'm going to create (more about 4 and 5 tomorrow)
6. Cheap book formatting labor in India (already received some offers in the past but ignored them)
Can't think of any more at the moment.
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Week 2 - Day 2.
What to Delegate.
1. Cleaning my house. (Done.)
2. Social Media.
3. SEO
4. E-mail marketing.
5. Advertising. (Done.)
6. Answering the phone.
7. Sales.
8. Intake meeting with client.
9. Writing the script.
10. Voice over from script. (Done.)
11. Animating. As in: making the movements in my animations of drawings and text. While I do the actual drawing. (tried 5 times in the past few year, never worked well, so far. I am gointg to try this again.)
12. The whole animation, including drawing.
13. Sound design (Done ones in the past, but it was more expencive then when I do it myself.)
14. E-mailing the client with finished product.
15. Improving animation based on client feedback.
16. Making invoices.
17. E-mailing invoices.
18. Accountancy (Done.)
19. Keep in contact with existing clients.
20. Networking.
21. Cold calling
22. Doing research in what the market wants nowdays.
23. Blogging.
24. Update website.
25. Connect wit possible clients on LinkedIn.
26. Creating review video from happy customers. (Done ones, long ago)
27. Improving YouTube channel.
What I will delegate again: Animating (11.)
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Who can I contact for this:
1. The sons of Jan Kant
2. Ton Lunesu
3. HR students.
4. Students of a management course.
5. Someone I've linked with on LinkedIn by posting a call.
6. Someone I've befriended on Facebook by posting a call.
7. I can now start to form a team of volunteers through which they carry out this assignment together in exchange for training courses that I offer.
8. I can now start with Alexander to form a team of volunteers through which they carry out several assignments together in exchange for training courses that Alexander and I offer. Just asking my buddy how he stands in this.
9. I can ask Frits van Noortwijk if he is open to this assignment or if he also wants to form a team.
10. I can ask Thomas if he is open to looking for team members within his contacts.
It is unbelievable how this system works by training your brain to come up with more than 1 solution. Really fascinating and I don't know what's happening to me. The attraction to follow Nisandeh's system and to take action is increasing, but I also feel the crack everywhere to continue. Once again a fascinating process to experience.
For me, the best choice is to see this as an opportunity to create a team and how I'm going to do that is the next assignment for tomorrow.
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WEEK 2 DAY 3 – WHO to delegate to
Chosen ‘WHAT’: sales
My ideas
1. ask my buddies to introduce me to HR managers within organizations
2. ask friends in my business network to introduce me to key officials
3. ask my brother to introduce me to key officials
4. let someone from my personal network call prospects in exchange for staying in our holiday apartment for free
5. engage a marketing agency to obtain leads
6. engage a sales PA to find the right officer
7. hire a sales PA to get me to the table
8. engage a sales agency for the entire sales chain
9. let an intern collect organizations that need my expertise
10. having my MailChimp readers suggest organizations they feel need my expertise
I really can't think of anything more. I find this very difficult.
I choose: ask my buddies to introduce me to HR managers within organizations
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Day 3 – come up with at least 10 ideas WHO to delegate to and choose the person/company you’re going to
T :
That others give the training sessions on location
That someone is working out the ICT ideas
That someone is doing the development of the Route Map
That someone takes care of the VR world
That an online training is made by someone
That a framework is being made to record videos for the online training
That there will be a platform for all training regarding the Blue scan / Blue print report
That someone creates an online space where I can work with the roadmap online.
Mo :
That someone finds out about subsidies
That it is investigated whether there are legal obligations for the employer with regard to sustainable employability
MW :
That someone is going to be concerned with the possibilities with regard to NFTs
M A:
That someone finds out about subsidies
That it is investigated whether there are legal obligations for the employer with regard to sustainable employability
Reinaud bedrijf seres:
That others give the training sessions on location
That someone is doing the development of the Route Map
That a framework is being made to record videos for the online training
That there will be a platform for all training regarding the Blue scan / Blue print report
S :
That an online training is made by someone
That there will be a platform for all training regarding the Blue scan / Blue print report
S A :
That others give the training sessions on location
That an online training is made by someone
A :
That others give the training sessions on location
412 comments
WOW Nanda, this is quite a list! Impressive 🙂 Do you already have specific people in mind to delegate to?
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Delegating my work is a must to let my company grow and bring it to the next level.
I have hired 2 new people, and the second one is starting next week. She gets a very warm wlecome from me:)
There is already a nice list all her tasks. And for the other person who started earlier, there is also a long list.
With both I agree to get more time if they needed it.
But there is more to delegate:
1. A salesfunnel. First meeting planned this week.
2. New row of newsletters. Tommorrow I make the row start.
There will be a lot more, but at first I start with my 2 new employes.
My mindset is in the right direction. I start every day and delegate in the first hour as much as possible.
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Hi Jellie, that's a good start for delegating, with 2 new people in your business. And I like what you say: every day start 1 hour of delegating tasks.
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Day 3 Wednesday - WHO to delegate to
* For Ads: I know this lady in Spain, also she has a graphic design agency and I like her work. I could delegate the book selling ads for the Spanish market to start, she could take care of the design + campaign setting.
* For finding contacts for guest blogging and instagram interviews, for finding ideal clients on Instagram to follow and engage, for moderating chat during Zoom workshops, I could find a virtual assistant. I know a lady in Venezuela I tried before and she was quite good and very affordable.
* For event organizing I have a friend who would be perfect for the role. Although she works full time I think she would enjoy being part of the organization of once a year specific events.
576 comments
Day 3 – come up with at least 10 ideas WHO to delegate to and choose the person/company you’re going to delegate to;
1. LinkedIn posts – Aletta
2. Blog posts - Aletta?
3. Youtube video editing – via Bastian
4. SEO – Bastian
5. Creating procedures – will have to do this myself
6. Connect with the book readers more often - Aletta
7. My funnel on the other business - Bastian
8. Everything from kas – Bastian
9. Trainings to other trainers – Mirjam and Adrian
10. Sales calls – Student? Max?
11. Sales appointments- go there and bring a book? – Student? (with OV)
12. Come up with new ideas on the different trainings – Bastian
13. Patreon – Bastian
14. Selling books – Student
15. Create toolkits for creativity sessions and teambuilding and put it on a website - Aletta
16. Contact companies to find a good place to do the book launch – Max?
17. Contact companies to sell book packages- with a deal (warm calling, my network that I already talked to) – student
268 comments
Who is Bastian 😀
181 comments
Dag 4. 10 ideas HOW to delegate
1. Adheera Westerman. Delegate making a new website because I have no clue technically:
HOW: Call her and work together online.
2. Kyra Bout. Delegate making professional photo s for website and social media, because I have no clue technically.
HOW: Call her to make an appointment for photoshooting after negociating on the price.
3. Anita Amsterdam. Delegate filming and editing professional looking video s, because I have no clue technically
HOW: Call her and make an appointment for filming, after negociating on the price.
4. tekstbureau Gort. Delegate editing of high- in- google- text for blogs and website, because 1 have not so much time (is for clients)
HOW: Call her and make an appointment for editing, after negociating on the price.
5. Julia Dirven, Delegate cleaning of my practice, because i don t have so much time (is for clients)
HOW: Ask her and make a price for weekly cleaning.
6. Marien van Raan. Delegate marketing strategy to a professional, because it is not my profession.
HOW: Ask him to make an offer and negociate on the price.
7. Student Eric in my street. Delegate bringing leaflets to public meetingplaces, because I have no time.
HOW: Ask him and make him an offer for payment.
8. Moeder van Yort Santpoort. Delegate design of leaflet to professional designer
HOW: Call her and make an appointment after negociating on the price.
9. Moeder van Yort. Printing leaflets to professional designer.
HOW: Ask her to print the leaflets in good quality.
10. Eline Thoen. Delegate interior design of my practice to professional.
HOW: Ask her to make an offer and negociate on the price. Make an appointment.
376 comments
Day 3 – WHO to delegate to
A) HOUSEKEEPING (#2 in Day 2's list)
1) the cleaning company of the holiday park where my B&B is. See if special arrangements are possible.
2) Inquire with the same company if they can also clean my other B&B
3) Place an add in the paper for a combination of a and e. In this way I can have every done by one and the same instead of only the basis my one and the rest my myself
B) COMMUNICATION (the practical part of my B&B) (# 3 in Day 2's list)
4) Shadow reading of my texts.
5) writing a sightseeing guide for my B&B
6) providing practical information to my B&B guests
C) GARDEN (#10 in Day 2's list)
7) Zoek via Werkspot
8) Buurtapp Nextdoor
D) THE CARE FOR MY CAT (#11 in Day 2's list)
8) Neighbours
10) Buurtapp Nextdoor
E) HOSTESS FOR MY B&B WHEN I'M AWAY (#13 in Day 2's list)
11) Via Airbnb platform
12) Buurtapp Nextdoor
13) Add in the Newspaper
The person/company you’re going to delegate to
A1+2 = DROST
B4+5 = C.LUTTIKHUIS Tekst
B6 = AFavorite
C = I get back once I've found a match
D = I get back once I've found a match
E = I get back once I've found a match
576 comments
WHAT can I delegate to:
1. give me more consistency
2. create passive income streams
3.expand my reach
1. LinkedIn posts
2. Blog posts
3. Youtube video editing
4. SEO
5. Creating procedures
6. Connect with the book readers more often
7. My funnel on the other business
8. Everything from kas
9. Trainings to other trainers
10. Sales calls
11. Sales appointments- go there and bring a book?
12. Come up with new ideas on the different trainings
13. Patreon
14. Selling books
15. Create toolkits for creativity sessions and teambuilding and put it on a website
16. Contact companies to find a good place to do the book launch
17. Contact companies to sell book packages- with a deal (warm calling, my network that I already talked to)
The ONE thing I am going to delegate:
Everything regarding my funnel and youtube channel that is not content related (talking with someone already)
One thing for FLOW: contacting companies to find a good place for a book launch (and an interested CEO!) I will need a student for that or so...
181 comments
Dag 3: 10 ideas WHO to delegate to and choose the person/company you’re going to delegate to;
1. Adheera Westerman. Delegate making a new website because I have no clue technically
2. Kyra Bout. Delegate making professional photo s for website and social media, because I have no clue technically
3. Anita Amsterdam. Delegate filming and editing professional looking video s, because I have no clue technically
4. tekstbureau Gort. Delegate editing of high- in- google- text for blogs and website, because 1 have not so much time (is for clients)
5. Julia Dirven, Delegate cleaning of my practice, because i don t have so much time (is for clients)
6. Marien van Raan. Delegate marketing strategy to a professional, because it is not my profession.
7. Student Eric in my street. Delegate bringing leaflets to public meetingplaces, because I have no time.
8. Moeder van Yort Santpoort. Delegate design of leaflet to professional designer
9. Moeder van Yort. Printing leaflets to professional designer
10. Eline Thoen. Delegate interior design of my practice to professional.
Most important for now:
1. Adheera. Delegate making a new website because I have no clue technically
2. Kyra.Delegate making professional photo s for website and social media, because I have no clue technically
3. Anita. Delegate filming and editing professional looking video s, because I have no clue technically.
409 comments
3. Who to delegate to.
1. Robbe (is a expert and a zzp-er)
2. Maarten (= a websitebuilder-company)
3. Ron and Merijn
4. Let Otto and Thomas fix this
5. Ask a lead of Robbe
6. Join Hugo's club
7. Joost Brummelkamp
8. Ask on Fiverr
9. Sander WIelemaker
10. ask a student.
181 comments
Dag 2 . 10 ideas WHAT to delegate and choose the ONE task/responsibility you’re going to delegate;
1. Delegate making a new website because I have no clue technically
2. Delegate making professional photo s for website and social media, because I have no clue technically
3. Delegate filming and editing professional looking video s, because I have no clue technically
4. Delegate editing of high- in- google- text for blogs and website, because 1 have not so much time (is for clients)
5. Delegate cleaning of my practice, because i don t have so much time (is for clients)
6. Delegate marketing strategy to a professional, because it is not my profession.
7. Delegate bringing leaflets to public meetingplaces, because I have no time.
8. Delegate design of leaflet to professional designer
9. Delegate printing leaflets to professional designer
10. Delegate interiordesign of my practice to professional.
Most important for now:
1. Delegate making a new website because I have no clue technically
2. Delegate making professional photo s for website and social media, because I have no clue technically
3. Delegate filming and editing professional looking video s, because I have no clue technically.
376 comments
Day 2 – WHAT to delegate
1) Administration
2) Housekeeping
3) Communication (the practical part of my B&B)
4) Bookkeeping
5) Website (Build)
6) Website content
7) Presentations / whitepapers / infographics
8) Social Media
9) Blogs
10) Garden
11) The care of my cat when I am away
13) Hostess for my B&B when I'm away
The ONE task/responsibility I'm going to delegate:
I have to go for more than one as I am in a desperate need to get in up and running, so it will be
2) Housekeeping
3) Communication (the practical part of my B&B)
10) Garden
11) The care of my cat when I am away
13) Hostess for my B&B when I'm away
181 comments
Dag 1. Why (I already came up with 20 ideas in the wrong place (Idea generator, yesterday)
1. Delegate making a new website because I have no clue technically
2. Delegate making professional photo s for website and social media, because I have no clue technically
3. delegate filming and editing professional looking video s, because I have no clue technically
4. Delegate editing of high- in- google- text for blogs and website, because 1 have not so much time (is for clients)
5. Delegate cleaning of my practice, because i don t have so much time (is for clients)
6. Delegate marketing strategy to a professional, because it is not my profession.
7. Delegate bringing leaflets to public meetingplaces, because I have no time.
8. Delegate design of leaflet to professional designer
9. Delegate printing leaflets to professional designer
10. Delegate interiordesign of my practice to professional.
108 comments
What to delegate: purpose is impact and freedom
1. rewrite my blogs
2. undertitling video's
3. publish english version of my book on amazon
4. plan marketing and soc media post
5. admin stuff
6. planning podcasts
7. planning articles in magazines
8. send podcasts for birthdays etc to clients
9. building a community round my online trainings
10. creating an automatic referral system
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Second week, day 2
WHAT to delegate?
1. Writing and planning my social media posts
2. Writing blogs
3. Answering questions in my Facebook group
4. SEO for my website and blogs
5. SEA for my online courses
6. Ask for referrals from people who followed my courses
7. Set up google analytics and analyse best way how people find me
8. Help with FB ads and Google ads
9. Create structure in my chaos (physically all the paperwork on my desk), help me declutter/organize
10. Create promo animation video
11. Help with layout and format E-book
12. Workflow for all online courses
13. Kartra specialist, automation and email sequence building
14. Video editing
15. Create a Youtube channel with short videos
16. Subtitles for all my online courses
17. Translation for all my online courses
18. Help to update my LinkedIn profile
19. Help with my various domain names and redirect structure
20. Make transcripts of my videos
ow choose one: I want help with ALL of above!
For now, I choose 12 and 13 together as I really need some overview in my online courses.
178 comments
Dag 2 – WAT te delegeren
Doelen van gisteren:
1. omdat ik dan meer tijd en ruimte heb om mijn eigen expertise verder te ontwikkelen;
2. omdat er een hefboomeffect of versnelling optreedt, omdat ik niet alles in mijn eigen agenda hoef te proppen en door de energie van de samenwerking;
3. omdat ik dan beter na moet denken over doelen, te volgen stappen, te bereiken resultaten, hoe weet ik anders immers wat ik wanneer het beste delegeer?
Bedenk een lijst met alle taken en verantwoordelijkheden die je zou kunnen delegeren om die belangrijkste doelen te bereiken:
Thuis:
* huishoudelijke taken (thuis) weer beter stroomlijnen: concrete afspraken hernieuwen met mijn man en met mijn inwonende zoon; (zonder huishoudelijke hulp);
* koken weer beter verdelen;
* financiële verantwoordelijkheden: ik draag de hypotheeklast en grotere renovatiekosten van ons huis, omdat dat op mijn naam staat en omdat ik dat wil; dat betekent dat mijn man en mijn zoon in Nederland erg lage woonlasten hebben; we delen alle overige vaste lasten; het zou gevoelsmatig lucht geven als ik dat bedrag iets verhoog, al is het maar met 100 euro per maand per persoon;
* (financiële) administratie voor ons Bulgaarse huis beter delen met mijn man, nu trek ik de kar;
* de hulp inroepen van mijn thuiswonende zoon(hij is een natuurlijke organizer) om mijn papierwinkel verder mee op te ruimen en te digitaliseren (tegen fatsoenlijke betaling);
* onze Shurgard-box leegmaken samen en de financiële verantwoordelijkheid daarvoor terugrekenen en splitsen (ooit zo afgesproken maar niet gedaan laatste jaren);
* mijn grenzen beter stellen. Voorbeeld: mijn man werkt in ons huis als muziekinstrumentenmaker, je kunt wel zeggen dat hij in een niche-markt werkt, hij heeft bijna wereldwijd klanten, door mondopmondreclame; Dat betekent wel dat ik alle ups en downs van zijn werk meekrijg en me daarin mee laat slepen & erg moeilijk aan kan onttrekken; al lastig nu ik in mijn dienstverband veel meer thuiswerk, maar wellicht nog meer nu ik ook een eigen bedrijf wil ontwikkelen en nog meer uren aan het werk ben;
Bij werkgever:
* goede mix tussen thuiswerken en op locatie (scheelt reistijd en reiskosten);
* notuleren van vergaderingen delegeren (heb ik een enorme hekel aan en voorzitten en notuleren tegelijk vind ik een enorme klus; opnemen en (laten) transcriberen is een optie;
* plannen van vergaderingen en bijeenkomsten doe ik vaak zelf. beter opletten wanneer het nuttig is om dat te delegeren aan secretariaat;
* .... nog veel meer;
Dat spaart me op zich geen tijd die ik aan mijn dienstverband besteedt, maar geeft wel lucht waardoor er buiten werktijd meer Lucie over is voor andere initiatieven;
In startend eigen bedrijf:
* funnel website bouwen;
* online media en mailings organiseren en onderhouden;
* logica achter het opzetten van online trainingen, niet zelf het ei uitvinden;
Met stip op 1 staat de huishoudelijke taken beter verdelen
189 comments
Thanks Lucie, inspirerend om ook naar de meer privé dingen te kijken....ga het zo gelijk doen.
Wat me opvalt is dat het inderdaad eerlijk zou zijn in jouw geval als de woonkosten gelijkwaardiger verdeeld worden.
Met het geld dat jij daardoor weer overhoudt kun je misschien weer andere dingen delegeren.
178 comments
Dank je wel Rens, ga even lezen wat jij aan privé-delegeren bedenkt. en dan kom ik wellicht op nog meer ideeën.
117 comments
Day 2 – WHAT
1. Less stress (trust and relax)
2. Get others in their power (teamwork)
3. Serve more clients (deliver more value)
Tasks and responsibilities:
1. CRM (putting addresses in the Teamleader program)
2. send out sales offers
3. design of new projects
4. visiting clients/advise
5. build solar systems (roof)
6. electrics inside
7. procurement
8. website
9. foto's
10. social media (I don't do anything with it)
11. brand development
I am going to delegate: CRM + sales offers
117 comments
Day 3 – WHO
I am going to delegate: CRM + sales offers
There is only one person at the moment I think of delegating it to, that is my wife and business partner. She does already a great deal in administration, and she could help with orderly keeping track of new clients, promises made en offers to make. I will make the designs + do the house visits myself. She can do all the follow up. I am committed to get the both of us more in our power.
More options:
1. I could delegate it to a new sales hire
2. or an office manager/PA
34 comments
Day 2: what to delegate?
I've been racking my brain, but I really can't come up with 10 things I can delegate. The first thing in the list below is probably the most important one for me, since that is very time consuming.
1. Book formatting
2. Administration
3. Part of my marketing activities
Number 1 is the activity I'm definitely going to delegate (at least in part). I will require a complete shift in the way I'm doing business now, but I feel it will have a tremendous positive effect. More on that in the days to come.
108 comments
The bookkeeping, most important one, setting up customer databases, outsource problem solving and glitches in CRM, filling in the contracts, making the weekly reports, making monthly reports, making the quotes, thinking of social media content, doing the weekly “call a round”, do the visuals in presentations.
The book keeping will be the one I will delegate.
129 comments
Week 2 - 2 of 5
1. Outsource Online Marketing
2. Account management
3. Collect email addresses
4. Organize events
5. Hire event manager
6. answering e-mail and other administrative tasks by VA
7. adjusting the website by Wouter Website Academy
8. Write messages on LinkedIn based on previous blogs
9. Keep writing key messages and storylines
10. Do the logistics for an event
11. Customer Care by VA
12. administration by SA
13. Finding SEO Words by VA
14. find/develop a referral system
15. Make video recordings and have them edited by Miranda
The task to be delegated is to answer emails and other administrative matters by hiring a VA.
409 comments
I still had to do WHY should I delegate?
1. things get done faster
2. there are a lot of things that others can do beter.
3. I have to focus on my expertise
4. working together is nicer
5. together is better
6. to delicate makes me focus on a subject
7. makes me do what's needed
8. makes me stay in line
9. helpen me to reach more clients
10. helps to let go of controle
123 comments
Hi Maria
Great list of WHY... Curious to know what are your top 3 ones that you will focus on them.
409 comments
For the moment I will focus on
1. get things done faster
5. together is better
6.to delegate makes me focus on the one subject
409 comments
what to delegate?
1. building the website
2. social media posts
3. writing blogs
4. making website content
5. making picture
5. searching quotes
6. building speeches
7. do the logistics for an event
8. costumer care
9. administration
10. every technics on the computer
11. finding the richt insurance
12. cooking
13. finding seo words
14. make a good planing
15. finding a referral system
123 comments
Hi Maria,
Impressive list of things to delegate. Curious to know what is the ONE thing you will commit on delegating in order to continue the process of STRATEGICALLY delegating.
Would love to know what it is.
409 comments
My start is building. the website. The subject I started to build a lot of times and failed a lot of times.
409 comments
Goodmorning Vered, thanks for your question
95 comments
What do I like to delegate:
1) administration of paying bills.
2) Fill in website photo's and keep the good formats.
3) Making an growing my businessplan together with me.
4) Weekly clean the house.
5) Cooking and do the kitchen 3 days a week.
6) Systemising incoming and outgoing emails.
7) E-commerce activities.
8) Seeking partners who are good to cooperate with.
9) Redefine my self written websitetexts.
10) Make formats for all sort of daily repeating tasks.
What I surely will delegate or more what I partly delegate, is making a plan for de the coming time, to grow in the tourist industry market.
120 comments
Day 2 – WHAT to delegate
1. More free time
2. More Time to spend on core business/tasks
3. Other people have other (better) skillsets
1 and 2 are similar.
Since I’m the only instructor/master most leftover tasks fall onto me. Administration, registration, sales, etc, are mostly automated as far as financially responsible. (Cost vs. value) some things I did automate for more cost than real value just because I really don’t like doing that work (which is valuable as well). So, I rather end up with less money and less hassle with things I don’t like.
I can create more free time if I make a schedule I can use year in and year out for the classes. Just updating it once a year instead of spending time almost every week on that. But since I’m the only qualified person in the Netherlands to do that, that’s still up to me.
I delegate the spreading of info papers to supermarkets, therapists, schools, etc. through students, or with a bigger action through a professional. Students also are responsible for small tasks like student registration during each lesson.
3. I already did all I can/want. My website is outsourced to a webmaster (+webshop). I really don’t understand why people try to do this themselves. Yes, I change things on the site myself but that’s so easy that delegating costs too much at this time. If it is too technical, I outsource it right away. I added goodies (T-shirts, caps, hoodies, etc) which go straight after ordering to the manufacturer and they deliver it. So, no work there, just profit.
The only thing I can come up with is delegating the house cleaning. I have had a housekeeper once I studied until my break with my ex. After that, I don’t have that anymore. Now my wife doesn’t feel like hiring anyone since she is a cleaning/control freak herself and I’m not allowed to complain about that. 😉 If we would have a housekeeper she would ask me to raise my feet while I watch tv or something. It's not that I will earn some money in that time.
In the near future, I want to expand my school with an archery group. That will be delegated from the start. I don't worry about that at all since it's their job to make it work. But at this point… I really can’t find anything to delegate or I’ll take away some of the things I’d like to do.
I feel like I'm failing this program a bit but I just think some parts are just not so much for me because of the way of my business or because in this case I just already did it...
For this week's exercise, I don't think I can contribute much more to my business. I better invest some time in making some good re-useable training plans so I don't do this every week.
314 comments
Why delegate:
It safes frustration
What to delegate:
1. Checking mail for bills
2. Go over the administration
3. Booking the clients in the controle system
4. Making bills and pay theme
5. Send bills to clients
6. Make reports
7. Print reports and put theme in an ordner
8. Going over the budget
9. Dealing with unwilling to pay clients
10. Dealing with the governement case manager
11. Making blogs and social media post on facebook and linked
12. Keep website up to date
13. Put efford in youtube movies
14. surch for pictures for blogs
15. Send birthdaycards to childeren
16. Go after written testemonilas
17. Check mail on a daily base
For implementing I will choose to check for my mail on a daily base for all the 3 company`s (Interactie, Underdogenterprises and ukIQ) because then I still have to check the mail from FLOW Cooperatie and react to that.
139 comments
DAY 2
WHAT
based on my Top 3:
Chill and prosper
Room for fresh unlimited ideas to resch my vision
I am the showpony of my business not its everybodies darling!
1. SEO
2. optimize my Funnels
3. PR - sending out interview-invitations& making apointments
4. Research & booking for speaking engagements
5. Answering my emails
6. Cheerleading in my clan
7. Ask invitations to famous podcasts
8. declutter systems
9. talk to provider & ms-support and solve problems
10. set up a CRM
123 comments
Great work Cornelia.
Now choose ONE that you commit on delegating in order to continue the process of STRATEGICALLY delegating.
Curious to know what it would be.
139 comments
Hi Vered,
I will do all but for now it‘s SEO.
I had a great call with an expert in monday and should have the proposal by next monday. 🤩
78 comments
Second day, second week
What to delegate
) I want to delegate as much as possible financiel matters like: taxes, Spanish/Dutch system
2) I want a system that warns me to be in time with matters like that
3) I want someone who helps me out with my website.
4) I want someone who helps me out with Linked In
5) I need someone to help me out with computers, telephones etc
5) I want someone who does the cleaning of our apartments when they are rented
6) I want someone who does the organisation of the renting
7) I want to be part of a renting platform for teachers who want to be with their group in our place in Spain
8) I want an overview of sustainable lifestyle renting
9) I want to offer our place as a place to do celebrations like a wedding or family gathering rituals. I need someone to sort that out with me
10) I want some people to help us to start up the planting of our 2 and a half hectare of land: voedselbos , or production wit hemp? Or poplar trees, a suistainable veggie garden etc
11) I like someone to interview me. From there I can make blogs or texts for the website or articles or a book
12) IOn a longer term I want someone to live on our land and participate
13) I want all the official spanish registration stuff over and done with. I need a better spanisch insider for helping us out with that
14) I want conversation lessons in spanish with someone who I like to do that with.
15) I want to set up workshops with local people like wildlife photography or cooking, or sustainable gardening or Tai Chi
16) I like to participate in local sustainable tourist activities.
17) I like to make a low step training on internet for people who want to be guided and inspired by the content of my work
18 I want that this low step gets follow ups. For me and for some people I work together with in my V.O.F.
20) I want to connect with more people through their websites etc
21) I want more people writing about me and my work
22) I want that the uniqueness and quality that I have in my work, shows on my website and in other public media
23) I would like to share a little tractor and a trailer
24) every now and then I want to go to places with my husband We need a caretaker in those times
25 I want someone to make our irrigationsystem better. That would save a lot of daily time
26) I would love a right someone who would help me out wit my outfit
27) I want to create a place of inspiration. I would like to be introduced in circles who are involved in the fields of modern (Jungian) psychology, transformational programs (also in organisations), creativity, old traditional spirituality and practical sustainable living
When I see my list I see that
I need to delegate matters that concern my place in Spain and matters that concern my work as a psychologist.
Now choose one:
That will be my website!
189 comments
** WHAT To Delegate - Day 2/5**
1. Bookkeeping basics - adding invoices, syncing with bank-statements etc.
2. Work that keeps repeating
3. Easy work
4. Creating documentation
5. Making sure invoices are paid on time
6. Linking front-end work to back-end
7. Checking code quality
8. Testing results
9. Transcribing audio notes
10. Cleaning my office
For this week, my choice is:
>>>> 2. Bookkeeping basics - adding invoices, syncing with bank-statements <<<
I *HATE* this work, it always keeps piling up and I would love someone else to take care of it.
95 comments
I asked myself why it is that there are so many businessowners who hate the book keeping activities and making up the bills? I also hate it, but on the other way it is necessery to make money. It seems a contradiction. Maybe someone has a clear explanation?
108 comments
I think most of us like and love what we do. And administration is necessary to pay and get paid. I forget, I have to look things up and I just don't like to do it. I think this will be the case with a lot of entrepeneurs.
189 comments
Yes indeed...I don't mind sending invoices....always nice to see the reward of my work in numbers.
For me it's two things that make me hate it:
1. Some of the input-work I find to be very boring and could be automated (adding bills from suppliers to the software, inputting account statements etc.)
2. Therefore I let it pile up...then have to do a year's worth of input-work at the same time = time-consuming, boring, frustrating
3. Even though I've delegated the 'real bookkeeping' (the difficult part) already to a great bookkeeper, I still manage to not get the numbers right, even though some of the input-stuff in (1) should be really easy. This makes me feel stupid.
I notice now I'm writing this down that it might wiser to NOT delegate this task at this moment and instead, find a way to overcome the blockage I have on it, BEFORE delegating it to some-one else. As usual, there might be a hidden present in that.
I'm going to schedule 15 minutes every month do it, instead of hours once a year.
146 comments
WHAT to delegate
1. Write and publish social media posts
2. Have website changes built
3. Search for new business
4. Administration
5. Sending orders (eg. our new cardset)
6. Create design for a couple of webpages on our site
7. Keep track of social media platforms, what is written about Product Owners and their challenges.
8. Create and edit video (vlogs)
9. Make pictures of products and training
10. Create an online platform for online training and a PO community
It is so difficult to choose one task I want to delegate. So in the end I will make a combination of 2 😉.
Write and publish social media posts and also keep track about the popular topics.
477 comments
28-06-22
What am I going to delegate:
1. Monitoring social media about what is being written about leadership to see what is popular and well watched and what is not.
2. Prepare a survey for the HRM departments to identify what managers need.
3. Searching for information about what managers need to inspire and motivate employees.
4. Retrieving information about what the competitors are offering in executive training.
5. Have a thesis written about what drives, motivates and inspires employees to want to do their work better and better.
6. Recruiting guests for my podcasts.
7. Collect formats for development conversations.
8. Calling supervisors to ask them what they need to prepare for a development interview.
9. Calling employees to ask them what they think is important about a development meeting in order to do their job better.
10. Call training agencies to ask what participants value most about their training.
I choose:
9. Calling employees to ask them what they think is important about a development meeting in order to do their job better.
I do this by approaching Management and HR courses for available students who want to participate in this via a call on LinkedIn, Facebook and Instagram. The Job requirement is at least HBO second or third year students at these courses.
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finding suitable locations
negotiate with locations
sceduling trainings
inviting participants
edit invitations
edit website text
setup marketing strategy trainings
marketing planned trainings
editing website text
restructure website
Note:
Some of these subjects require my preparations/ attention before delegating.
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Hi Rudolph, great list... However, all you need for today is CHOOSE one topic to commit and delegate the HOW comes later.
Curious to know which one you'll focus on
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I choose
Determine upcoming trainings 2022.
When dates are fixed, all the rest follows.
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Hi Rudolph,
Is that really a task/project you want to delegate to someone else? Does that support the WHY that you chose on the first day? Have a look if there is correlations between them... It's not about delegating what you hate doing it's about strategically learning what and how to delegate...
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WOMB WEEK 2, JUNE 28, DAY 2/5
WHAT TO DELEGATE?
I. In order to stop selling my time for money, I need to delegate:
1. Operative and physical tasks
2. Welcoming clients
3. Email answering
4. Client phone calls
5. Cleaning the workspace
6. Providing training to clients and employees
7. Marketing execution
8. Management of Social Media accounts
9. Writing and posting blogs (based on my bullet points)
10. Video edition
11. Logo creation
12. Website building
13. Recruitment and retainment
14. Search job candidates based on Job profile description
15. Operational management
16. Quality control (hotel and services)
17. Complaint management and follow up
18. Accountancy
WHAT I WONT DELEGATE:
1. Value generation
2. Creation of the Business strategy
3. Creation of products and services
4. Organizational structure creation
II. In order to make the impossible possible and have a greater scale, I need to delegate:
1. Market research
2. Problem analysis and contextualisation
3. Risk analysis
4. Chief Executive Officer functions
5. Execution of the scaling process of the company
6. Implementation and promotion of the company culture
7. Mentoring and advice
8. Brainstorming
9. Mind Master sessions
10. Presentation making
11. Sales
12. Data analysis
13. Planning and logistics
14. Purchasing
15. Negotiation
What I do not want/ can not delegate is:
1. Creating a vision and a mission of the company
2. Leading towards that vision
3. Deciding company’s ultimate direction
III. In order to build a sustainable and self-sufficient business and create a great system of systems, I need to delegate:
1. Strategic Recruitment
2. Employee’s evaluation and Disciplinary
3. Production and delivery of products (drop shipping)
4. Execution of some services (outsourcing)
5. Manual creation
6. Graphic design
7. KPI’s (Key performance indicators) evaluation
8. Customer Service/ Happiness
9. Performance analysis
10. Building the greatest CRM solution for company’s needs
11. Creation of great communication channels across company
12. Feedback management from employees
13. Complaint management, follow up and process improvement
14. Data base creation and maintenance
15. Creation and implementation of powerful moments for clients and employees
16. Hotel room decoration and conditioning
17. Administration
18. Collections (only when necessary, not needed with ideal clients)
19. ideal clients Acquisition
What I can not delegate:
1. Building rapport
2. Inspire
3. Motivate
4. Create purpose
5. Choosing and buying the domain for the company’s website
⭐️⭐️⭐️⭐️⭐️ THE ONE TASK I AM GOING TO DELEGATE THIS WEEK IS: LOGO CREATION ⭐️⭐️⭐️⭐️
Question to Nisandeh and Vered:
Is this strategic enough to start?
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Great question, Maru…
Please post it tomorrow (Wednesday) on the Q&A page, and I’ll answer it in a way that would be valuable for everyone…
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Thank you Nisandeh! I will post this and a couple more questions tomorrow at the Q&A. Looking forward to it!
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Day 2 – come up with at least 10 ideas WHAT to delegate and choose the ONE task/responsibility you’re going to delegate;
Why delegate
-Gives space in my mind to work on my business
That others give the training sessions on location
That someone is working out the ICT ideas
That someone finds out about subsidies
That it is investigated whether there are legal obligations for the employer with regard to sustainable employability
That someone is going to be concerned with the possibilities with regard to NFTs
That someone takes care of the VR world
That someone is doing the development of the Route Map
That an online training is made by someone
That a framework is being made to record videos for the online training
That there will be a platform for all training regarding the Blue scan / Blue print report
That someone creates an online space where I can work with the roadmap online.
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Impressive list Nanda, Great to read.
Curious to know to which ONE of those are you committed and going to focus on for the next steps of this process of STRATEGICALLY delegating?
Would love to read your choice.
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Very specific, Nanda! It gives me the feeling that you are on top of things. I can imagine vividly that you will solve this all in the coming weeks / months! Thanks for being so clear and focussed.
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WEEK 2 - DAY 2
WHAT to delegate - my ideas
1. sales
2. finding serious leads
3. keep website up to date
4. manage LinkedIn
5. accounting (already implemented)
6. implementation and optimization MailChimp
7. coaching (on behalf of me)
8. keeping an appointment calendar
9. the administrative process after intake (mails with fixed components, AVG, SignRequest, etc)
10. 'calling back' old customers
11. chasing reviews
12. increase findability on Google
13. optimize automation
14. create infographics based on my content
15. telephone service
16. coming up with business gifts that are really appropriate
17. promote my workbook and other products of mine
18. conducting research into trending topics among target group
19. conducting interviews and polls
20. to archive
21. make videos
22. create an effective funnel
23. SEO and SEA
Choosing one makes me scared. Everything costs money which I don't have at this moment. I have to think of a solution. Maybe exchange services in kind? I will talk to my buddy’s about this later today.
But let's choose the one thing I really need: sales.
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Great choice Manny.
Please remember that this is only step 2 in the process the HOW is the next step.
For now you only had to make ONE choice on what to focus.
It would be helpful for you to specify more what you mean by sales in order to make the HOW easier.
WELL DONE for the courage to take this step!
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Thank you so much, Vered.
Yes, knowing that this is only step 2 and that I promised to participate 100% in this (and not to get ahead of things), I dared to choose.
For me, sales means: selling my service / product to generate revenues and increase profits. More specific: making sure that the right organizations will hire me; organizations that not only work with preferred suppliers, but also with specialized freelancers (zzp'rs). This means: detecting and approaching prospects, contacting the right officer, starting the conversation, coming to the table, convincing the person that the solution offered actually meets the needs of the organization and closing a deal.
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What to delegate?
- Coding, software development <-- top priority
- Making ppt
- Editing
- Xp uploads
- Typing
- Event organising
- Cleaning
- Garden maintenance
- Building work, maintenance
- Layout work
- Setup clinked
- Wp work like blog posting
- Customer service
- Catering
- Communication (I say what to say somebody else does the call/mail)
- Vissim,
- research,
- road turn checks
- Car maintenance
- All computer work except for billing
- Team work and management
- Managing of delegation
- Getting clients
- Some of the cfo tasks like true accountng work (taxation and investment checks, paperwork of new companies, validation, ….
- Legal checks and documents
- Logistics
- Traffic counting on video
- Get solar approval
- Talks with ontroerend erfgoed
- Tree maintenance
- Plaatsbezoeken
- Writing assessments
- Designing
- Interior decorating
- Groceries
- Cooking
- Clothing shopping
- Presents shopping
- IT setup
- Buying stuff
- Cut and paste work
- Laadpalen
- Food popup
- Graphics
- Renovation work
- Owning the building
- Transportation services
- Food ordering
- Shelve filling
I actually will use the list to get a plan in place for 44 of these on friday. Might need to check with a list of last week to see i got all delegation work covered. Need to think on ways to finance this.
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Adding in:webinars tech support.
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WHAT TO DELEGATE (already doing that for several items, so #1 is the one for this assignment) – Day 2
1. Setting up and help running webinars
2. Website development & maintenance
3. Social media marketing
4. Building clever funnels
5. Sales / pro-actively approaching companies
6. SEA
7. Producing neat formats for my content
8. Personal to do’s (important though cannibalizing my productive time)
9. Market research (e.g. market developments and opportunities, possible allies/partners/JVs, etc)
10. Investment research
11. Money management and fiscal optimization
12. Admin & tax reporting
13. Customer service and sounding board
14. Me-management (directing me, planning me)
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Hi Machiel, Great to read the list of tasks and projects you are willing to delegate.
However, in order to make it practical and actionable please share with us what is the ONE thing that you're going to work on from tomorrow.
This is crucial for this process of STRATEGICALLY delegating.
Would love to read it.
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Hi Vered, there is a small conflict of priorities in strictly answering your question, if the indicated ONE ting ("Setting up and help running webinars", which I'm actually indeed making a start with today) doesn't count as strategic delegation. My strongest desire regarding strategic delegation is to outsource (most of) social media marketing, and SEA. But that is not even on my list for the whole of July. What IS on my list is to scout the market again for who to delegate this to. I have hired quite many people for this over the last couple of years, and none of them delivered satisfactory work. So, first I'm focusing on getting into webinars (partly outsourced) and delivering a new product, then move back to online marketing (and delegation thereof).
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Sorry, 1 day too late...
The main reasons to delegate:
1. Less chaos in my brain (there is overwhelm right now)
2. Less chaos on my desk
3. Learn to let go of the idea that I need to do it all by myself
4. Stretching myself to let go of control
5. Allows me to focus on strategy and working ON my business
6. I have more time (and energy) to breathe, relax and personal things and not work only IN by business
7. Learning to ask for help
8. Working together instead of working alone
9. Better for my health
10. More space for creativity and developing new content
Most important:
1. Less chaos in my brain (there is overwhelm right now)
2. I have more time (and energy) to breathe, relax and personal things and not work only IN by business
3. More space for creativity and developing new content
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Day 2 Tuesday - WHAT to delegate
The most important reasons of yesterday:
A. They are better skilled than I in their area of expertise *
B. I can reach more people and increase my impact *
Tasks/responsibilities:
1. Ads
2. Press
3. Finding contacts for guest blogging, Instagram interviews
4. Find ideal clients on IG, follow and engage
5. Moderate chat during Zoom meetings, admit callers
6. Event organizing
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Hi Lola, great to read the list of projects and tasks you are willing to delegate.
Well done!
However, in order to make it practical and actionable please share with us what is the ONE thing that you're going to work on from tomorrow.
This is crucial for this process of STRATEGICALLY delegating.
Would love to read it.
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Week 2 - 1 of 5
The main reason to delegate:
1. Someone else can do it much better.
2. It saves you time.
3. Your business is developing faster.
4. You can (temporarily) purchase certain expertise or specialism from outside.
5. You can focus on the right things (more strategic or content development)
6. You can have the routine tasks (operational tasks) performed by someone else faster than you can do yourself.
7. You can better focus on your main task (the growth of your company).
8. You have fun and energy left over for things that are important.
9. It provides more continuity.
10. It requires less control when you REALLY delegate the task.
The main three are:
1. I can (temporarily) purchase from outside with certain expertise or specialism.
2. I can focus better on my main task (the growth of your company).
3. I have more fun and energy for the things that are important for the growth of my business.
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Monday June 27th
Day 1 – Come up with at least 10 ideas WHY to delegate and choose the 2-3 most important ones
1. There is too much work for me, myself and I
2. We all have our expertise. Hiring someone with an expertise that I do not have, or do not care for will clear a little bit of my schedule
3. Delegating some of the workload will give me some breathing space
4. Delegating some of my workload will give me more time to spend on the things I am good at and care for
5. Delegating some of my workload will help me grow
6. Because I cannot do everything myself a lot of work is not done
7. It will give me so much peace of mind to have someone to help me
8. It will relieve a lot of stress to know I can get more work done
9. It is good for the continuity
10. It is an investment in the company and in myself.
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My ten ideas WHY to delegate:
1. Some of my work is very time consuming but doesn't require much knowledge
2. It can help others to get experience and extra knowledge
3. I can coach and support others who I delegate tasks to, strengthening my own position as expert
4. It frees up time for me to spend on some of the topics I identified last week
5. I'm not an expert at everything and delegating some of the tasks I'm not very good at might cause them to be done better
6. It can help me focus on things that are more important
7. It might help me to learn something from others as well
8. It can help me to expand my network
9. It gives me time to develop extra offerings
10. Can work for more clients at the same time
All of these are important to me. It's almost impossible to pick just two but I fee the most important ones for me are saving time to do some of the other activities I want to do (which I feel will generate other sources of income) and being able to help more clients (which means more income as well).
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Reasons that come in my mind when asking why do I want to delegate in my business.
1) using expertise from others.
2) having time for working on my business.
3) to minimalize risks that cost my business.
4) use my network.
5) make my network bigger.
6) Learning from others to grow as entrepreneur. .
7) Getting inspired through others.
8) Having fun in cooperation with people.
9) Less frustration about tasks that bring negative energy.
10) More freedom in chosing balance work and private living.
My most important why I want to delegate:
1) using expertise from others.
2) more freedom in chosing balance work and private living.
3) make my network bigger.
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"9) Less frustration about tasks that bring negative energy."
That's a good one, I recognize this and added it to my list, thanks Peter.
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One and one is three
One of my mothe´rs lifelessons was that if you want to delegate and have somebody working for you, you must always be at least one step ahead and you need to mentor the process. I still wonder about her lesson. My husband has a totally different style of delegating. He departs fom a trust in what people can accomplish. All in all he is so much more relaxed and has a lot more enjoyment in what needs to be done. I am in between these two approaches.
Why delegate?
One and one is three:
Synergy,
Creative possabilities
Expertise wich do not have
You can not do it all
A tribe feeling
Time saver
In the end money saver
Networking
Joy and fullfilment
It can make it a much more interesting journey.
The journey as a goal
It makes "walk your talk" reaL
Less isolated: more part of a whole
Most important:
One and one is three
Expertise that I do not have: that brings a time saver, better quality and generates more money in the end
Tribe feeling
189 comments
**WHY Delegate - Day 1/5**
1 Saves me precious time
2 If done right, increases my income
3 Allows me to focus on what I know best
4 Simplifies my life
5 Allows the business to scale
6 Generates time to spend ON my business
7 Allows me to grow as a leader
8 Allows for more natural flow vs having everything controlled by me
9 Allows others to grow
10 Makes the day more fun
11 Allows me to focus on the most exciting work
12 Create time for research & experimentation
13 Creates time to breathe and stay in touch with the moment
14 Creates more time to focus on my health
15 Reduces stress, increases relaxation
16 More time to eat chocolate
17 Allows me to grow out of the belief-constrained cage of doing everything myself
18 Allows the train to keep running while I'm not there
19 Creates income for others
20 Can get results faster
21 Why limit myself?
22 Improves results in some cases (e.g. bookkeeper)
23 Gain financial freedom
24 Deliver more value (in shorter amount of time)
25 Allows me to relax, as I know things are taken care of even if I'm not the one doing that
Top three
- Create time to breathe and stay in touch with the moment
- Gain financial freedom
- Allows me to grow as a leader
And a bonus one: allows me to focus on the most exciting work
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I think you have plenty reasons to delegate! I saw your super motivation: doing the work that excites me! I think that's the ultimate reason.
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Why delagate:
- It saves time
- make use of the expertise of others
- safes frustration
- guaranties me freedom
- learns me to trust someone else
- see how other people do it
- see new solutions on how to work effective
- meet other people
- creates time to work on the business instead of in the business
- get more energie for what I like
- keeps me focust on what realy needs to be done by me
- let someone do what they are good at
- enjoy developping new products
- get more creative in timemanagement
- have more time for my co workers
- have more time for mu clients
- grow the business
- become the expert
- have more time for networking
My top 3
- Safes frustration
- Grow my business
- Have more time for networking
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WHY
1. Save time (in the end).
2. Get results faster.
3. Less stress.
4. Get more results.
5. Discover other methods.
6. More space in the mind to be creative.
7. More time for the most important things.
8. Obligation to work more structuredly.
9. Time to take a break.
10. Having a kind of extra sounding board.
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Great list Guy.
Don't forget to write down your top 3 priorities, you will need them for the next step of the process.
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Thanks Vered. That I forgot indeed.
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Day 1 – WHY delegate
1. More free time
2. More focus
3. More time to spend on core business/tasks
4. To keep a better overview
5. Less communication work on my part
6. Fewer mistakes
7. Other people give other input/output (different ideas/results)
8. To not repeat certain work
9. Other people have other (better) skillsets
10. Spend less time/money by letting someone do it which cost me less time/money
TOP:
More free time
More time to spend on core business/tasks
Other people have other (better) skillsets
146 comments
WHY to delegate
1. Have more spare time
2. Others have better skills than me
3. So I can focus on the things I like
4. So I can focus on the things I can do best
5. Working together is fun
6. 1+1=3
7. Getting more stuff done
8. Getting room to get better at what I'm already good at
9. Grow our network
10. Higher quality of the product(s)
11. Others can challenge me
12. Get more time to withdraw into nature and do self-development
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I forgot my TOP3
1. Others have better skills than me
2. So I can focus on the things I like
3. Getting more stuff done
117 comments
Day 1 – WHY
1. Less stress
2. Get others in their power
3. Grow my business
4. More time for things I like in my business
5. More time for things I outside my business
6. Be a more professional company
7. Take clients more seriously
8. No delay, not being the bottleneck anymore
9. Deliver more value
10. Get more business
11. Celebrate successes together with others
12. Work less chaotic, more order
13. Have more time for product development, training/education, network, research
14. Invest in teamwork/cooperation, address important value in the business
15. Receive feedback
16. Be held accountable for providing right info
17. Use crm better
18. Serve more clients
19. Get more relax time
20. Distance myself from result after I decide to offer something/not be afraid of result, be independent of success or rejection
21. Install a system for improving templates
22. Communicate better with clients
I write down:
1. Less stress (trust and relax)
2. Get others in their power (teamwork)
3. Serve more clients (deliver more value)
146 comments
Nice. Well done!
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Why delegating:
1. save time
2. more fun and relaxation
3. together everybody achieves more
4. more focus
5. decrease frustration
6. more efficiency
7. more clarity
8. more impact
9. more freedom
10. better health and wealth
The important ones: impact and freedom
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Dag 1 – WAAROM delegeren
Bedenk zoveel mogelijk doeleinden voor het delegeren in uw bedrijf (bijv. tijd besparen, focus verhogen, frustratie verminderen, fouten verminderen ...)
Zich herinneren... wanneer u geen redenen / doeleinden meer hebt , moet u er nog minstens 5 bedenken.
Schrijf ze ALLEMAAL op in het opmerkingenveld hieronder.
Kies dan de belangrijkste 2-3 redenen. Schrijf ze op.
* omdat ik dan tijd en energie overhoud;
* omdat het misschien qua uurloon goedkoper is dan als ik het zelf doe;
* omdat het misschien duurder is maar beter van kwaliteit;
* omdat het leuk is en energie geeft om samen te werken;
* omdat het fijn is om andere mensen om hulp te vragen op hun expertise;
* omdat andere mensen het fijn vinden als hun expertise benut wordt;
* omdat ik dan geen tijd en energie hoef te steken in waar andere mensen beter in zijn;
* omdat ik me dan kan focussen op waar ik zelf heel goed in ben;
* omdat ik dan meer tijd en ruimte heb om mijn eigen expertise verder te ontwikkelen;
* omdat er een hefboomeffect of versnelling optreedt, omdat ik niet alles in mijn eigen agenda hoef te proppen;
* omdat er dan dus meer rust ontstaat en meer ruimte;
* omdat het fijn is om te kunnen uitstralen dat we samenwerken; dat er een netwerksamenwerking is;
* omdat je elkaar dan beter kunt aanmoedigen;
* omdat het helpt te focussen en te prioriteren: wie doet wat, waarom, wanneer;
* omdat ik dan mijn perfectionisme wel aan moet kijken en loslaten;
* omdat ik dan beter na dien te denken over waar ik het beste in ben en me het beste op kan focussen;
* omdat ik dan beter na moet denken over doelen, te volgen stappen, te bereiken resultaten, hoe weet ik anders immers wat ik wanneer het beste delegeer?
1. omdat ik dan meer tijd en ruimte heb om mijn eigen expertise verder te ontwikkelen;
2. omdat er een hefboomeffect of versnelling optreedt, omdat ik niet alles in mijn eigen agenda hoef te proppen en door de energie van de samenwerking;
3. omdat ik dan beter na moet denken over doelen, te volgen stappen, te bereiken resultaten, hoe weet ik anders immers wat ik wanneer het beste delegeer?
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Why to delegate
1. I don’t know everything
2. To do everything myself takes a lot of time and time is money
3. I am not good in everything
4. I am to expensive to do everything
5. Other people in better in doing some things that I can not to or I don’t know how to do it or it takes me a lot of time
6. I better put my time and energy in the things I like and do best
7. Other people maybe love some things they can do instead of me (things that I don’t like)
8. Delegate some things makes other people happy because they want it to do because its their job for example
9. If I delegate some things I have more free time
10. Getting quicker to my goal(s)
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My most important 3:
1. If I delegate some things I have more free time
2. I better put my time and energy in the things I like and do best
3. I am to expensive to do everything
576 comments
Week 2 - Delegate
Reasons why I should delegate
1. Because I cant grow if I don’t
2. Because others are better in parts than I am
3. Because I can spend my time on important stuff
4. Because then I can spend my time on things that only I can do
5. Because then I will be more flexible
6. Because I can focus on what is important to me
7. Because I hate doing administrative work and repetitive tasks
8. Because I should only work on strategic or IN my business
9. Because for one time only things I don’t have to figure out everything myself (het wiel uitvinden)
10. Repetitive tasks that cost me a lot of time could be outsourced
11. It will give me consistency! (like posting on social media)
12. Because others can do it faster
13. Because I would love to have someone who would like to take a bit of the responsibility so we can do it together (not sure about this one though)
14. It will keep me motivated when I am disappointed
15. Because it will force me to systemize things
16. Because I can create leverage
17. Because I can expand my reach
18. Because I can influence so many more people
19. Because I can be even more flexible with my time
20. Because it will allow me to create a system as a company that can work FOR me instead of me IN it
21. Because I would love to have a team
22. Because I need to, to create passive income
My top 3 reasons:
1. It will give me more consistency (for instance when I would outsource my social media presence) (ie delegating socials)
2. Because I can create passive income streams (ie delegating trainings )
3. Because I can expand my reach (delegating sales)
108 comments
Why delegate:
1. Two know better than one!
2. More ideas
3. More time to work on business ideas
4. More time for family
5. To share success and workload
6. Add knowledge from experts
7. Make more profit
8. Reduce stress
9. Improve relationship with myself
10. Outsource my most hated work: administration
1,9 and 10 are the most important for me!
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Day 1 – come up with at least 10 ideas WHY to delegate and choose the 2-3 most important ones;
• Het werk gedaan krijgen
• Sneller ontwikkelen
• Betere taakverdeling
• Niet meer bezig zijn met herhaal werk wat een ander ook kan doen.
• Niet meer bezig zijn om nieuwe taken te leren terwijl die je niet echt interesseren.
• Bij een goede werkverdeling neemt het enthousiasme van iedereen toe.
• Ik krijg meer energie uit mijn expertise dan uit marketing taken.
• Anderen kunnen hun taken beter dus een betere kwaliteit.
• Anderen kunnen het sneller dus lagere kosten.
• Om beter te kunnen focussen op mijn expertise.
• Om meer tijd te hebben voor nieuwe activiteiten.
• Om met meer plezier te ondernemen.
• Om samen te werken.
• Om samen het bedrijf naar een hoger plan te brengen.
• Minder energieverlies door vervelende taken uit te besteden.
• Gezamenlijk kom je tot een beter resultaat dan alleen.
• Hoger resultaat
Top 2-3
• Anderen kunnen hun taken beter dus een betere kwaliteit.
• Om samen het bedrijf naar een hoger plan te brengen.
• Hoger resultaat.
111 comments
Why outsource?
time for core business
others can do it better
others can do it faster
no distractors
no energy drain from things I dread
space in head
more free time
automate process
stay motivated
bringing in new ideas and perspectives
preventing delays causing the process to come to a standstill
feeling not alone
incentive
more activities are performed at the same time
123 comments
Great list, Rudolph and some truly great compelling WHY.
Make sure to choose your top reasons and add them in a comment.
These top ones you will use in tomorrow’s brainstorm.
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My top 3
time for core business
no energy drain from things I dread => staying motivated
bringing in new ideas and perspectives
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WOMB WEEK 2, JUNE 27, DAY 1
GOAL: TO BECOME GREAT AT DELEGATING STRATEGICALLY
Why Delegate?
1. To have a greater impact
2. To make the impossible possible and have a greater scale
3. To improve the process/system through other people’s expertise
4. To be surrounded by people that know more than I do
5. To get much more done in much less time
6. To provide purpose to other people
7. To encourage/empower the talent of others
8. To stop selling my time for money
9. To build a community where everybody is part of something greater than themselves
10. To have many brains/eyes working at solving many pains and improving many processes
11. To use and explore new technologies
12. To automate the process
13. To search and find great people that can do the job better than I can
14. To make this world a better place
15. To support other families
16. To provide a great job to those who don’t want to be entrepreneurs
17. To have freedom, space and time to work ON the business
18. To be inspired by others
19. To inspire others
20. To have an objective and critical view and feedback of the business from several perspectives
21. To have a continuous, non-stop improvement
22. To build a sustainable and self-sufficient business (abundant fruit tree) and create a great system of systems
23. To be able to exit the business if necessary
24. To stay motivated
25. To stop working IN the business
26. To prevent exhaustion and burn out
27. To learn how to trust, select talents and teach skills
28. To kindle passion in other people
29. To have more time to study, benchmark and network
30. To get out of my comfort zone
My chosen three are:
1. To stop selling my time for money
2. To make the impossible possible and have a greater scale
3. To build a sustainable and self-sufficient business (abundant fruit tree) and create a great system of systems
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Assignment 2 Delegate something new
With this assignment my brain immediately starts to sweat or better said: I block completely. My first thought was: this is where my course ends at Nisandeh. Ask for the money back, this won't work. I don't get that many calls, emails or have so much administration to outsource this. Pffff… take a deep breath and get to work.
First I dropped out of tasks that are not worth delegating in terms of time investment. I cannot and will not give up my core activity of coaching and training. Then what:
1. Outsource my marketing.
2. Outsource everything related to social media.
3. To find the sweet spot, I can also have someone else do the detective work.
4. I can also have someone else interview managers.
5. I can also ask someone else to go after it to find people who want to do 1 to 4 😉
6. I can outsource the organization of retreats.
7. Let someone else put together the top ten I've all come up with.
8. Outsource guest recruiting for my podcast.
9. Outsource the editing of Youtube videos.
10. Creating a keynote presentation and other materials for training or presentations.
Boy oh boy, giving birth to a baby is nothing compared to squeezing these ideas out.
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my 3 chosen ones I almost forget, to much sweat:
1. Outsource my marketing.
2. Outsource everything related to social media.
3. To find the sweet spot, I can also have someone else do the detective work.
It is certainly no coincidence that they are the first three ideas 😉
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Hi Marcel, Great work going through your resistances... That's how 100% looks like, you should feel proud about yourself.
HOWEVER... for today the Idea Generator was on the WHY should you delegate not WHAT...
Maybe if you start from there new things will come up and the process would be easier.
I believe that if you start with the WHY (for anything) then things would become easier.
Would love to see your WHY should you delegate...
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I did it wrong and that doesn't mean it's getting any easier. So why should I delegate things:
1. My business will then grow faster because I can't do it alone.
2. My company appears more stable because there is an 'organization' behind it.
3. I can focus more on my core tasks.
4. I also earn money when I'm not working.
5. My company then delivers more value if I deploy more expertise.
6. My company can provide total solutions with different expertise.
7. My knowledge is preserved and can be passed on to new generations.
8. I could run more investigations on behalf of my business.
9. I could develop the status of my company into an academy. The Academy for Authentic and Effective Leadership.
10. I could offer many more products.
11. I could sell products under the name of academy such as posters, gadgets etc.
12. I could hire teachers who offer courses for authentic and effective leadership.
13. With a team I could make learning modules like well-known trainers do and sell them to training courses.
14. With the knowledge of researching the frustrations of managers and employees, I would develop a course with different disciplines. Each discipline then contributes to happiness at work in the workplace.
15. I would then have a much better overall picture of what managers and employees need.
Because I performed the assignment incorrectly, I came up with 15 ideas as punishment. My choice falls on the following three:
1. I would then have a much better overall picture of what managers and employees need.
2. I also earn money when I'm not working.
3. My knowledge is preserved and can be passed on to new generations.
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Great work Marcel!
Just a small tip... calling it "punishment" is not supporting you... call it "stretching yourself" or "challenging yourself", you're then focusing on your strengths and not on the fact that you skipped a step in the process...
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Thank you Vered, that is supporting me. I got a great insight in why and what I want to delegate during the talk with my wife about this:
What do managers need in preparation for a development interview and what do employees need in a development interview in order to have more fun at work and want to develop further to become better at their work?
I would like to outsource this research question, because that will get me closer to my goal faster.
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Why am I going to delegate?
And I will highlight my 3 chosen ones.
1. Other people know different things.
2. It will lead to different results
3. It will relieve pressure from my shoulders.
4. I can have a bigger impact
5. I can work with more people
6. It matches my vision
7. More people can share in the success
8. I can focus on what I am really good at.
9. The quality of what the company delivers goes up
10. I advise my customers to delegate (walk the talk)
11. I can create new things that I don't have the skills for
12. More time for baby
13. More time for me
14. More time for my wife
15. A good example for my colleagues and family.
16. I can reach more people with my vision
17. I can focus on more fun stuff.
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What am I going to delegate?
1. Marketing
- Blog
-- writing
-- finding images
- changing dates on the website
- calling clients for research
- Social media
-- text
-- images
-- scheduling/posting
-- strategy
2. Product delivery
- setting up empty websites
- writing content
- making photo's
3. Selling
- have other people sell my products
4. Housework
- cooking
- laundry
- cleaning
5. Friends and Family
- Babysitting/ day care
- Keeping track of birthdays and helping with cards and gifts
6. Giving Trainings
- in advance communication
- afterwards communication
- booking rooms
7. Administration
- entering invoices
- sending invoices
- VAT reports (omzetbelasting)
- filing income tax
8. extra
- Have someone answer my phone
Interesting insight:
I notice a lot of the ideas are on relieving work pressure. But the most interesting ones for me are the ones that help me to raise the quality of what I offer.
My commitment:
I will commit to delegating my bookkeeping and have this quarter's BTW-aangifte be done by someone else. (I already made the phone call)
And a bit longer term. I will start some strategic partnerships with photographers, this bookkeeper and content writers to increase the quality of my products.
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I had 21 reasons for delegation. Grouping them gave me:
1. Freedom
2. Feel supported and surrounded by A players
3. Ascent level company by june 2024 - including:
- 80% zone of genius
- Speed of implementation by experts
- Several income streams
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Great way to do this Sin... I would be really interested to read your 21 reasons for delegation, it could inspire other people too and maybe re-evaluate their choices...
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**Snelheid van implementeren, anderen kunnen het beter**
**80% zone of genius**
Schaalbaar bedrijf
Verkoopbaar bedrijf
Ik kan het niet zelf (tijd, expertise)
**Vrijheid**
Gevoel van lichtheid
Tijd voor wandelen en andere zaken
Fun terug vinden
**Ascent level ambitie**
Plafond
Voer niet graag uit
Sora terug
Kwaliteit verhogen
Meer ja kunnen zeggen door tijd ok en reliable team
**Meerdere inkomensstromen**
Vette ervaringen ipv doodwerken
Gezondheid en mentale veerkracht
Team weet meer dan ik alleen
**Gedragen en supported voelen.**
Samengevat:
1. Freedom & lightness
2. Feel supported and surrounded by A players — speed and quality of implementation
3. Ascent level company by june 2024 - including:
- 80% zone of genius
- Speed of implementation by experts
- Several income streams
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WHY DELEGATE (first 3 are Top 3 at this moment)
1. Create / win back time, to allocate to what-I-am-really-good-for in my business, plus to what-I-would-really-like-besides-that
2. Create economic leverage on my time (once the saved-though-paid-for-time will lead to more income than the cost of outsourcing)
3. Have things done better (more effective) than I could myself
4. Have things done faster (more efficient) that I could myself
5. Have more things done that I could myself
6. Be able to scale up
7. Create productivity leverage on my time (getting more done through enhanced focus)
8. Simplify my life, declutter the flood of urgent-though not-so-important
9. Decrease my business’s dependency on me
10. Import new ideas / approaches to things for the benefit of the business
11. Learn from those ideas / approaches
12. Have a bit more (social) dynamics and fun throughout the day
13. Expand network (networks of the ones to delegate to)
14. Expand the range of opportunities form the expanded network
15. Increase joy by reducing cumbersome tasks
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Why delegate:
- Gives space in my mind to work on my business
- Time to spend with my Taoist teacher
- More effective at getting things done
- Inspiring to collaborate with other people
- Can I do what I'm good at
- Freedom to live and travel where I want
- Force me to have my vision very clear in order to convey it
- How do I spend less time on things I'm not good at
- More fun to work with other people
- Can respond better and faster to my client's needs
My top 3:
- Gives space in my mind to work on my business
- Time to spend with my Taoist teacher
- More fun to work with other people
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Beautiful list, Nanda! And very nice top 3
Personally I get inspired by
- Freedom to live and travel where I want
- Force me to have my vision very clear in order to convey it
Thank you
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Week 2 - Day 1
Why Delegate?
1. Because Richard Branson (who runs 400 companies) says he is only good at 1 thing: delegating.
2. Because it will make my business scalable.
3. Because it will make it possible to sell my business one day.
4. Because it will make me grow.
5. Because it is a challenge.
6. Because it will expand my comfort zone.
7. Because for to many years i have known that I should to this and I need to to stop shoulding all over myself.
8. Because it will free up time to do other stuf.
9. Because it will make me have more interactions with people and relationships are the 1 thing that determen your happiness in the end.
10. Because it will improve my service if I can find people who do things better than I do them.
11. Because I will laugh more often compared to working on my own.
12. Because it will lift the 'I have to do it all myself-burden ' of my shoulders.
13. Because it will make me a better leader in time.
14. Because it will give me skills that I can use for life, even if I would start something completely new.
15. Because it might steer my life in unexpected directions
16. Because Nisandeh said so. And I agreed to play 100%.
17. Because it will eventualy lead to one of my dreams: earning money while I sleep
18. Because it will hold me accountable to be there. I can't affort to waste time on social media if someone else depends on my input. If I work alone I need discipline every day.
19. Because i have been doing things the same for 8 years. It's time for a change.
20. Because it will make me meet new people.
21. Because shared succes is better then succes alone.
TOP 3:
1. Because it will make me have more interactions with people and relationships are the 1 thing that determen your happiness in the end.
2. Because Nisandeh said so. And I agreed to play 100%.
3. Because it will give me skills that I can use for life, even if I would start something completely new.
(Bonus:) 4. Because Richard Branson (who runs 400 companies) says he is only good at 1 thing: delegating.
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Your list gives me energy, Paul! You are totally ready for delegating. Love your #13 (leader) #3 (sell your business) and #21 (shared success)
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I am impressed with your list Paul. You are so right. Of course it is important because Nisandeh said so ;-). Your quote of Richard Branson makes me smile. So you can have that many companies, if you learn how to delegate. That is what is stopping my growth. There is only so much you can do on your own. However, it is really important to find someone or someones you can trust. People that have the same sense of quality. Everyone has their own skills and expertise so you can complement eachother. That your team has this 'we-feeling'. Doing things together. I can relate to 'I have to do it all myself-burden'. It hits right home! Thank you for your inspiring list!
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Last week I was kind of frustrated that I couldn't give 100% for WOMB , because of a funeral fair coming weekend (so much to finish..). Reading the assignment and the MG-SPI this morning I got really motivated to use the information, tips and exercises for my final sprint and make the fair a huge success!! I set my goals, defined my strategy and plan and planned the steps in my agenda. I already asked some people to help me coming week and I just made a plan for them, so we all get the best results out of the work. You know, I have an obligation to all the people that supported me last years, to make the fair and my business a success! Yess, I rediscovered the right mindset 🙂
OK, the brainstorm: WHY to delegate:
1. I'll have more time for developing new beautiful products, my core business
2. More time for marketing, presenting myself to the world. I am (the face of) Monumentalista after all.
3. Delegating and working together is fun
4. You can celebrate successes together
5. It's great to see your people grow
6. I'll have my Monumentalista tribe
7. More money coming in
8. Others might be better (than me) in the tasks I delegate to them
9. I can learn from others
10. I can breath again
11. I can be proud of my team. Sometimes I was so proud of my interns!
12. When you hire people on a daily base, they give structure to my activities and time
13. Delegating accelerates the processes in my business
14. My business will grow
15. When people are committed, they will help you making the deadline
16. People generally love to help, so you do them a favor too
17. When you pay them, you help them make a living
18. You give others responsibilities
19. It's a great feeling things are getting done when you have to be somewhere else
20. When you're stuck, your team can drag you out
21. Your team can motivate you
22. You have a responsibility for your team
MG-SPI for coming weekend
G: I have no clue how many people will visit the fair coming week, but I tried to set some realistic goals:
#1 40 new serious business leads, 10 serious private leads, 30 more on my Newsletter list
#2 Turnover of at least €1100,-
S: Make a very professional impression. It must be easy for visitors to contact me, get inspiring information about my products and do a purchase. Make it a great and warm experience for them to be in my stand (it's a little garden, actually).
P:
#1 Make a good briefing for my friend who's helping me. Make it an exciting experience for him. Share my goals.
#2 Make nice brochures and other printed communication
#3 Make sure I have a large supply that is easy accessible
#4 Give away samples with any purchase
I:
#1 briefing friend: check!
#2 printed communication: in progress, planned in my agenda
#3 organizing stock planned for coming Thursday
#4 collect stuff I don't sell coming week in my breaks
Suggestions/feedback are welcome!
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What's in it for them?
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You go girl! WOW , I am impressed Ine. So much planning. I totally agree with you. If you have a team, you can motivate them and they can motivate you. Brainstorming together can be so nice and inspiring. And indeed, you can learn so much from eachother. It is always nice to have a fresh perspective.
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Day 1 Monday - WHY to delegate
1. They are better skilled than I in their area of expertise
2. I can free time to do what I do best
3. I can reach more people and increase my impact
4. I will be more relaxed and bring better energy
5. Brainstorming with a team multiplies the ideas
6. I can talk about "my team" (Sounds so cool!)
7. It is a personal development opportunity for me (so far out of my comfort zone)
8. It will be fun to search for good fit collaborators
9. Can't grow my business alone - not to the level I envision
10. To free time to take better care of myself
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Great list, Lola,
Make sure to choose your top reasons and add them in a comment.
These top ones you will use in tomorrow’s brainstorm.
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DAY 1 - WHY delegate
1) to free up time to concentrate on the things I’m really good at
2) to enable me to accelerate my business
3) to get things done on time
4) to enable me to focus on the 20% of the customers
5) to enable me to concentrate on exceeding customer expectation
6) to concentrate on the things about my business that I really love
7) working as a team gives me more energy than working on my own
8) to complete things parallel to each other
9) to get more things done at the same time
10) to have specialist doing what they are good at instead of me trying to do something which is not my core skill.
11) thereby increasing the quality and decreasing time spent
12) I have more time for fun and gaining new ideas
13) It makes my business more sustainable if it is not only depending on me
14) I can achieve my goals faster
15) I get more creative if I don’t have to spend time on work which is not my hobby
16) I can grow my business faster
17) I can implement more and adjust more rapidly
18) having a good team around me makes me happy and gives me wings
19) It takes my business to the next level
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Great list, Marie-Louis,
Don’t forget to choose your top reasons. It’s important for tomorrow’s brainstorm.
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Thank you for the reminder Nisandeh and Manny:
2) to enable me to accelerate my business
10) To have a specialist doing what they are good at instead of me trying to do something which is not my core skill, thereby (11) increasing the quality and decreasing my time spent.
14) it makes my business more sustainable if it is not only depending on me
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A great list, indeed, Marie-Louise! 👍🏻
Especially the last one gets my attention. Looking forward to hear about your top 3
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Hey there!
Day 1
WHY
Less daily business
stop catching up
Geting more done
Room for fresh ideas
More metime
I don‘t need to learn everything
I can focus on my vision
Don‘t NEED vacation
Improve my leadershipskills by leading myself better
Sell more
Chill and prosper
Top 3:
Chill and prosper
Room for fresh unlimited ideas to resch my vision
I am the showpony of my business not its everybodies darling!
Today I meet a SEO specialist. Wish me luck 🤩
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Good luck Cornelia with the meeting. I’m interested to hear more about which insights the meeting brings you.
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Thank you, Marie-Louise!
I'll let you know!
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YOU GO Cornelia !!
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You too Ine!
Just read your post - WOW this is a plan!
Only suggestion in wording for your goals:
1100,- Euro AND more
To me changing my wording was a game-changer. It opened up for so much more.
I would add the names of people you want to meet there. Maybe partners for future joint ventures.
This is always a great win!
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Chill and prosper 😃 LOVE that, Cornelia. Good luck with the SEO specialist 💪🏻
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Week 2
Day 1 – WHY delegate
1. It saves time
2. It frees my mind
3. Things get done better by people with the requested expertise
4. I can focus on what really matters
5. It might be inspiring to work as a team
6. I don’t have to do things I don’t like
7. I can become better at what I do best
8. The people I delegate to can be proud of their accomplishments
9. I achieve my goals faster
10. It gives me the opportunity to relax
11. It gives me time to work on new ideas
12. It generates more revenues
13. The people whom I delegate to can point out improvements in my business to me
14. It results in data I can use
15. The people whom I delegate to may act as ambassadors for my business
The most important ones to me:
1. It frees my mind
2. I achieve my goals faster
3. Things get done better by people with the requested expertise
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Yes!!!! Great choice, Manny! 🙌
We cannot be good in everything!
Why the hack are we trying?!
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A very comprehensive list Manny.
I like the personal manner in which you state your points. It reads like you take a different ownership to your statements than I do. What’s the difference?
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Interesting remark, Marie-Louise. Let’s talk about it tomorrow.